Payroll / Purchase Ledger Controller

13 hours ago


Stroud, Gloucestershire, United Kingdom Howard Tenens Logistics Full time
Job Description

This role is a key part of our team, responsible for managing the purchase ledger and ensuring accurate financial administration.

The successful candidate will be responsible for handling incoming telephone enquiries, reconciling supplier statements, and resolving queries related to purchase ledgers. They will work closely with other team members to ensure seamless communication and collaboration.

The ideal candidate will have advanced Excel skills and knowledge of Open Accounts. They will also be competent in all Microsoft applications and able to manage multiple tasks simultaneously.

The salary for this role is £35,000-£45,000 per annum, depending on experience. Benefits include company pension, cycle to work scheme, employee discount, enhanced maternity leave, free parking, health & wellbeing programme, and on-site parking.

We are looking for a full-time employee who can commit to an 8-hour shift from Monday to Friday. The successful candidate will be required to undertake a pre-employment drug and alcohol test as part of our company policy.

Key Responsibilities:

  • Manage daily the Purchase Ledger mailbox
  • Support Purchase Ledger Administrator with handling the Purchase Ledger telephone line
  • Support Purchase Ledger Administrator with management of Smartmail exceptions mailbox
  • Support Purchase Ledger Administrator with management of Sharepoint Inv_Queries folder
  • Cover when the Purchase Ledger Administrator is absent the weekly review of supplier portals
  • Maintain a list of suppliers who advise we are on credit stop
  • Review regularly credit balances within the Aged Creditor report
  • Oversee reconciliation of monthly supplier statements to Open Accounts
  • Create requests for manual corrective purchase or credit documents
  • Compile and post journals in purchase ledger to write off penny balances
  • Undertake to code non-PO invoice and/or credit note documents in eBis
  • Manage rejected non-PO invoice and/or credit note documents in eBis
  • Support with audit preparation and sampling
  • Support with creation and/or maintenance of the Finance Ledgers Teams Handbook
  • Suggest and contribute to Purchase Ledger processes Continuous Improvement
  • Supervise the daily work of the Purchase Ledger Administrator role
  • Support with and/or provide cover for the Assistant Accounts Manager reporting pack creation and delivery
  • Cover the Assistant Accounts Manager when absent for closing the Purchase Ledger


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