Administrative Support Specialist
1 week ago
The Mechanical Systems Coordinator is responsible for assisting the Senseco Sprinkler Systems team with the management and maintenance of mechanical administration systems.
They work alongside the team to provide support with day-to-day administration tasks, ensuring the database is updated, diary coordination is completed, and assets and contact details are correct and up-to-date.
Key Responsibilities:
Ensure the database is updated with sales logs and lost sites
Coordinate diary entries
Verify asset and contact information on the database
Obtain quotes from suppliers
Review and send out sub-contractor purchase orders
Order necessary parts and equipment, ensuring purchase orders are collated in the most economical manner
Return parts promptly when incorrect or not required for works, arranging credit as necessary
Perform general administration duties, including data entry and responding to emails and telephone calls
Ensure all necessary paperwork is obtained and processed promptly, including purchase orders and engineers' worksheets
Send out remedial quotes
Maintain a professional and customer-centric attitude at all times
Provide assistance to the Projects Team as required
Skills Requirements:
Proficiency in computer software
Excellent written, oral, and numerical skills, with a strong telephone manner
A strong attitude towards career development
Excellent organisational skills, with the ability to oversee and deal with multiple tasks
Ability to work as a team member, with the flexibility to work independently when required
Understanding of financial matters and ability to work within budgetary constraints
Competencies:
Proven success in a Customer Service environment
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