Administrative Coordinator
4 weeks ago
Job Title: Administrative Assistant
Job Summary:
We are seeking a highly skilled and experienced Administrative Assistant to join our team at Project People. The successful candidate will be responsible for providing administrative support to our management team, handling office management and event organization requirements.
The ideal candidate will be a professional with excellent communication skills, a consistent upbeat attitude, and the ability to multitask effectively. They will be responsible for ensuring smooth office daily operations, enhancing the office environment, and dealing with employees' requests and complaints.
Key Responsibilities:
- Office management: Ensure smooth office daily operation, enhance office environment and deal with employees' requests/complaints etc;
- Facilities management: Raise, arrange, follow up and resolve any issues with facilities teams and landlord;
- Supplier management: Manage suppliers' service deliveries and performance appraisal;
- Team management/collaboration: Receptionist management and regular communication with admin members to achieve shared objectives;
- Real estate management: Deal with office leasing and small renovation project management;
- Office assets management: Act as asset administrator to manage and oversee asset management quality;
- EHS management: Oversee office environment and operation to meet EHS requirements throughout the whole office;
- Procurement management: Raise purchase requests and ensure all items/service are delivered, accepted, invoiced, paid on time and complied with company rules;
- Team Assistant: Organise events and meetings, coordinate with different business teams for shared business goals;
- Other businesses: Handle ad hoc requests and urgent cases to support business teams in timely manner.
Person Specification:
- Required:
- Great communication ability.
- Fluency in both English and Chinese (written and spoken);
- Good command of MS Office (Word, Excel, PowerPoint, Outlook);
- Team spirit, openness for an international environment and Chinese business culture;
- Hands-on and can-do attitude;
- Well-organized and structured working style
- Desired:
- 2 years + experience in similar role would be desired.
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