Project Coordinator

1 day ago

Edinburgh, Edinburgh, United Kingdom Ramboll Full time
Job Description

We are seeking a highly organized and detail-focused Project Administrator to join our team at Ramboll.

As a Project Administrator, you will provide administrative support to the Project Management Team and the Location Support Team, ensuring the smooth operation of our projects and office.

  • Support Project Managers with project-related tasks, providing administrative assistance to ensure timely delivery of projects.
  • Utilize project management tools and systems to schedule, coordinate, and prepare for meetings and appointments.
  • Maintain accurate and up-to-date project calendars, ensuring holidays, extended leave, and absence are recorded.
  • Prepare and distribute project materials, including presentations, progress reports, and registers.
  • Assist in document control activities, collaborating with the Document Control team for guidance.
  • Support the formatting and proof-reading of documents for publication.
  • Manage project files in respective data management systems, ensuring accurate and up-to-date project information and delivery dates.
  • Handle general internal and external correspondence within the project organization.
  • Organize and arrange business travel and accommodation for project team members as required.
  • Support project teams with project controlling, invoicing tasks, and tracking project expenses.
  • Prepare project management progress reports for internal and external stakeholders.
Location Support Coordinator

This role requires a balance between client care and office facilitation requirements, with a focus on delivering a positive visitor experience.

  • Focus on welcoming clients, visitors, and contractors, maintaining correct visitor sign-in protocols, and complying with health and safety and GDPR policies.
  • Lead by example, promoting a high level of professional behavior.
  • Assist with the smooth running of the office, including front of house, desk bookings, and car park management.
  • Reception duties, including meet and greet, answering incoming calls, and scheduling appointments.
  • Coordinate meeting rooms, including setting up AV and tele/video conferencing facilities, refreshments/catering, and IT assistance.
  • Assist with reporting and logging tickets through the Support Helpdesk on behalf of clients and visitors.

As a Project Administrator and Location Support Coordinator, you will have the opportunity to develop your skills and experience in a fast-paced, team environment.

  • Project Coordinator

    3 weeks ago

    Edinburgh, Edinburgh, United Kingdom Audit Scotland Full time

    Are you a detail-oriented and organized individual looking to develop your skills in project coordination? We are seeking a highly motivated and proactive Project Coordinator to join our Innovation & Quality team.About the RoleAs a Project Coordinator, you will provide vital support to the delivery of a broad range of projects, including project planning,...

  • Administrative Coordinator

    2 weeks ago

    Edinburgh, Edinburgh, United Kingdom Project People Full time

    Job Title: Administrative AssistantJob Summary:We are seeking a highly skilled and experienced Administrative Assistant to join our team at Project People. The successful candidate will be responsible for providing administrative support to our management team, handling office management and event organization requirements.The ideal candidate will be a...

  • Project Coordinator

    3 weeks ago

    Edinburgh, Edinburgh, United Kingdom JAM Recruitment Full time

    Job Title: Project CoordinatorLocation: Edinburgh – hybrid workingSalary: £40,000 - £75,000The CompanyA global professional services company is seeking an experienced Project Coordinator to work in their Edinburgh office as part of their team on various infrastructure projects, including railways and highways. This is a hybrid working role, offering a...

  • Project Coordinator

    3 weeks ago

    Edinburgh, Edinburgh, United Kingdom Ramboll Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Project Coordinator to join our team at Ramboll. As a Project Coordinator, you will provide administrative support to our project teams, ensuring the smooth execution of projects from start to finish.Key ResponsibilitiesProvide administrative support to project teams, including scheduling...

  • Administrative Coordinator

    3 weeks ago

    Edinburgh, Edinburgh, United Kingdom Project People Full time

    Job SummaryWe are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. The successful candidate will be responsible for providing administrative support to our management team, handling office management and event organization requirements.The ideal candidate will be a team player with excellent...

  • Project Coordinator

    4 weeks ago

    Edinburgh, Edinburgh, United Kingdom Investinwestlothian Full time

    Job Description:This is an exciting opportunity for a Graduate Project Coordinator to join our expanding team at Investinwestlothian. As a Graduate Project Coordinator, you will work with high-performing teams who are passionate about using their expertise to find solutions to complex problems in various fields. You will be involved in managing projects,...

  • Project Coordinator

    4 weeks ago

    Edinburgh, Edinburgh, United Kingdom Investinwestlothian Full time

    Job Description:This is an exciting opportunity for a Graduate Project Coordinator to join our expanding team at Investinwestlothian. As a Graduate Project Coordinator, you will work with high-performing teams who are passionate about using their expertise to find solutions to complex problems in various fields. You will be involved in managing projects,...

  • Project Coordinator

    4 weeks ago

    Edinburgh, Edinburgh, United Kingdom Investinwestlothian Full time

    Job Description:This is an exciting opportunity for a Graduate Project Coordinator to join our expanding team at Investinwestlothian. As a Graduate Project Coordinator, you will work with high-performing teams who are passionate about using their expertise to find solutions to complex problems in various fields. You will be involved in managing projects,...

  • Project Coordinator

    4 weeks ago

    Edinburgh, Edinburgh, United Kingdom Investinwestlothian Full time

    Job Description:This is an exciting opportunity for a Graduate Project Coordinator to join our expanding team at Investinwestlothian. As a Graduate Project Coordinator, you will work with high-performing teams who are passionate about using their expertise to find solutions to complex problems in various fields. You will be involved in managing projects,...

  • Project Coordinator

    3 weeks ago

    Edinburgh, Edinburgh, United Kingdom Investinwestlothian Full time

    Job Title: Graduate Project CoordinatorsInvestinwestlothian is seeking a highly motivated and organized Graduate Project Coordinators to join our team. As a Graduate Project Coordinators, you will play a key role in managing projects, working closely with high-profile clients, stakeholders, and all UK Tetra Tech disciplines to develop and deliver successful...

  • Project Coordinator

    1 month ago

    Edinburgh, Edinburgh, United Kingdom Hymans Robertson Full time

    Job Title: Project CoordinatorWe are seeking a highly organized and detail-oriented Project Coordinator to join our Third Party Administration (TPA) department in Edinburgh or Glasgow. As a Project Coordinator, you will play a key role in supporting the delivery of projects and providing high-quality support for TPA administered pension schemes.Key...

  • Project Coordinator

    1 month ago

    Edinburgh, Edinburgh, United Kingdom Hymans Robertson Full time

    Job Title: Project CoordinatorWe are seeking a highly organized and detail-oriented Project Coordinator to join our Third Party Administration (TPA) department in Edinburgh or Glasgow. As a Project Coordinator, you will play a key role in supporting the delivery of projects and providing high-quality support for TPA administered pension schemes.Key...

  • Office Operations Coordinator

    2 weeks ago

    Edinburgh, Edinburgh, United Kingdom Project People Full time

    Key Responsibilities:    Manage office daily operations, ensuring a smooth and efficient work environment.    Coordinate with facilities teams and landlord to resolve any issues related to office maintenance and facilities.    Oversee supplier management, ensuring timely delivery of services and products.    Collaborate with team members to...

  • Project Coordinator

    3 weeks ago

    Edinburgh, Edinburgh, United Kingdom Turner & Townsend Group Full time

    Job DescriptionWe are seeking a skilled Project Coordinator to join our Project Controls Team in Edinburgh. As a Project Coordinator, you will play a key role in supporting projects across various sectors, including energy, renewables, defence, rail, and utilities.Your primary responsibilities will include collating progress data from multiple teams to...

  • Project Coordinator

    2 days ago

    Edinburgh, Edinburgh, United Kingdom RSK Group Full time

    At RSK Group, we are seeking a skilled Project Coordinator to join our team based in the UK. This is a full-time, permanent position.Our team of engineers, operations staff, and project managers work collaboratively to deliver exceptional results. As a Project Coordinator, you will be responsible for:Administration and maintenance of project...

  • Project Coordinator

    3 weeks ago

    Edinburgh, Edinburgh, United Kingdom NRL Full time

    About the RoleWe are seeking a skilled Project Coordinator to join our team at NRL Group, a leading engineering project delivery company. As a key member of our team, you will play a vital role in ensuring the successful delivery of our projects.Key ResponsibilitiesWork closely with the site team and main contractor to develop and maintain integrated project...

  • Project Coordinator

    4 weeks ago

    Edinburgh, Edinburgh, United Kingdom NRL Full time

    About the RoleWe are seeking a skilled Project Coordinator to join our team at NRL Group, a leading engineering project delivery company. As a key member of our team, you will play a vital role in ensuring the successful delivery of our projects.Key ResponsibilitiesWork closely with the site team and main contractor to develop and maintain integrated project...

  • Project Coordinator

    4 weeks ago

    Edinburgh, Edinburgh, United Kingdom NRL Full time

    About the RoleWe are seeking a skilled Project Coordinator to join our team at NRL Group, a leading engineering project delivery company. As a key member of our team, you will play a vital role in ensuring the successful delivery of our projects.Key ResponsibilitiesWork closely with the site team and main contractor to develop and maintain project...

  • Project Coordinator

    4 weeks ago

    Edinburgh, Edinburgh, United Kingdom NRL Full time

    About the RoleWe are seeking a skilled Project Coordinator to join our team at NRL Group, a leading engineering project delivery company. As a key member of our team, you will play a vital role in ensuring the successful delivery of our projects.Key ResponsibilitiesWork closely with the site team and main contractor to develop and maintain project...

  • Project Coordinator

    4 weeks ago

    Edinburgh, Edinburgh, United Kingdom Hymans Robertson Full time

    About the RoleWe are seeking a highly organized and detail-oriented Project Coordinator to join our Third Party Administration (TPA) department in Edinburgh or Glasgow. As a Project Coordinator, you will play a key role in supporting the delivery of projects and providing high-quality support for TPA administered pension schemes.Key...