Project Coordinator
1 week ago
We are seeking a highly organized and detail-focused Project Administrator to join our team at Ramboll.
As a Project Administrator, you will provide administrative support to the Project Management Team and the Location Support Team, ensuring the smooth operation of our projects and office.
- Support Project Managers with project-related tasks, providing administrative assistance to ensure timely delivery of projects.
- Utilize project management tools and systems to schedule, coordinate, and prepare for meetings and appointments.
- Maintain accurate and up-to-date project calendars, ensuring holidays, extended leave, and absence are recorded.
- Prepare and distribute project materials, including presentations, progress reports, and registers.
- Assist in document control activities, collaborating with the Document Control team for guidance.
- Support the formatting and proof-reading of documents for publication.
- Manage project files in respective data management systems, ensuring accurate and up-to-date project information and delivery dates.
- Handle general internal and external correspondence within the project organization.
- Organize and arrange business travel and accommodation for project team members as required.
- Support project teams with project controlling, invoicing tasks, and tracking project expenses.
- Prepare project management progress reports for internal and external stakeholders.
This role requires a balance between client care and office facilitation requirements, with a focus on delivering a positive visitor experience.
- Focus on welcoming clients, visitors, and contractors, maintaining correct visitor sign-in protocols, and complying with health and safety and GDPR policies.
- Lead by example, promoting a high level of professional behavior.
- Assist with the smooth running of the office, including front of house, desk bookings, and car park management.
- Reception duties, including meet and greet, answering incoming calls, and scheduling appointments.
- Coordinate meeting rooms, including setting up AV and tele/video conferencing facilities, refreshments/catering, and IT assistance.
- Assist with reporting and logging tickets through the Support Helpdesk on behalf of clients and visitors.
As a Project Administrator and Location Support Coordinator, you will have the opportunity to develop your skills and experience in a fast-paced, team environment.
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