Reception and Administration Coordinator

5 days ago

Richmond, Greater London, United Kingdom RLDatix Full time

Job Summary:

RDLatix is seeking a highly organized and detail-oriented Office Manager/Receptionist to support our UK HQ on a 1-year fixed-term contract. This role will report directly to the Executive Assistant – President International and be responsible for a number of office, reception, and administration tasks.

Key Responsibilities:

Reception:

  • Answer and transfer incoming calls in a professional and courteous manner.
  • Meet and greet visitors, ensuring a warm and welcoming experience.
  • Process deliveries and manage visitor parking with ease.
  • Manage meeting room bookings for customers and ensure a seamless experience.
  • Implement a visitor/contractor signing in process and manage door passes, including starters and leavers.
  • Coordinate courier requests and ensure timely delivery.

Office Management:

  • Manage office suppliers and ensure a smooth supply chain.
  • Log, action, and complete maintenance requests in a timely manner.
  • Oversee stock control and ordering of refreshments, company vending, and stationery.
  • Attend regular building management meetings and follow through on actions required.

General Administration:

  • Open and distribute post in a timely manner.
  • Prepare post for evening drop off and ensure timely delivery.
  • Process invoices with purchase orders and forward to accounts for payment.
  • Ensure photocopier areas are fully supplied and clear.
  • Responsible for general office housekeeping, including meeting rooms.
  • Manage office moves within the building.

Health and Safety:

  • Ensure H&S notices are up-to-date and visible.
  • Verify H&S staff certification is up-to-date.
  • Assist the Compliance Officer with company compliance actions as required.

Requirements:

  • Previous experience in customer service, office management, and reception.
  • Strong communication skills, written and verbal.
  • Ability to be resourceful and proactive when issues arise.
  • Team player who can work independently and within a team.
  • Positive, professional, and approachable client-facing manner.
  • Microsoft Office skills.
  • Strong organizational skills.
  • Quick to learn.
  • Must take ownership and responsibility.
  • Ability to make decisions.
  • Honest and trustworthy.
  • Attention to detail.
  • Forward planning.
  • Ability to work autonomously.
  • Approachable and enthusiastic.
  • Resilient.

  • Office Coordinator

    2 days ago

    Richmond, Greater London, United Kingdom RLDatix Full time

    UK Office CoordinatorRLDatix, a leading provider of healthcare technology solutions, is seeking an experienced Office Coordinator to support our UK headquarters on a 1-year fixed-term contract. This role will report directly to the Executive Assistant – President International and be responsible for a variety of office, reception, and administrative...

  • Office Coordinator

    2 days ago

    Richmond, Greater London, United Kingdom RLDatix Full time

    UK Office CoordinatorRLDatix, a leading provider of healthcare technology solutions, is seeking an experienced Office Coordinator to support our UK headquarters on a 1-year fixed-term contract. This role will report directly to the Executive Assistant – President International and be responsible for a variety of office, reception, and administrative...

  • Office Coordinator

    2 days ago

    Richmond, Greater London, United Kingdom RLDatix Full time

    UK Office CoordinatorRLDatix, a leading provider of healthcare technology solutions, is seeking an experienced Office Coordinator to support our UK headquarters on a 1-year fixed-term contract. This role will report directly to the Executive Assistant – President International and be responsible for a variety of office, reception, and administrative...

  • Office Coordinator

    2 days ago

    Richmond, Greater London, United Kingdom RLDatix Full time

    UK Office CoordinatorRLDatix, a leading provider of healthcare technology solutions, is seeking an experienced Office Coordinator to support our UK headquarters on a 1-year fixed-term contract. This role will report directly to the Executive Assistant – President International and be responsible for a variety of office, reception, and administrative...

  • Reception and Guest Services Coordinator

    7 days ago

    Richmond, Greater London, United Kingdom TROIA (UK) RESTAURANTS LIMITED Full time

    Job DescriptionWe are seeking a highly skilled and customer-focused Receptionist to join our dynamic team at Scott's Richmond, a renowned dining destination in Richmond-Upon-Thames.Key Responsibilities:Greet and Welcome Guests: Provide a warm and professional welcome to our guests, setting the tone for their experience at our restaurant.Manage Reservations:...

  • Administrative Coordinator

    4 weeks ago

    Richmond, Greater London, United Kingdom Reed Exhibitions Limited Company Full time

    Exciting Opportunity for Administrative CoordinationBecome an integral part of our organization as an Administrative Coordinator, where you will provide essential support to our executive leadership team, including the Chief Operating Officer (COO) and Chief Strategy Officer. Your role will encompass a variety of administrative functions, travel...

  • Facilities Coordinator

    2 days ago

    Richmond, Greater London, United Kingdom THE CHARALLE GROUP Full time

    Job SummaryThe Charalle Group is seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a Facilities Coordinator, you will provide administrative support to our Facilities and Business Operations Manager, ensuring the smooth operation of our office.Key ResponsibilitiesProvide front of house reception service, including...

  • Facilities Coordinator

    2 days ago

    Richmond, Greater London, United Kingdom THE CHARALLE GROUP Full time

    Job SummaryThe Charalle Group is seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a Facilities Coordinator, you will provide administrative support to our Facilities and Business Operations Manager, ensuring the smooth operation of our office.Key ResponsibilitiesProvide front of house reception service, including...

  • Executive Assistant

    2 days ago

    Richmond, Greater London, United Kingdom Allocate Full time

    About AllocateAllocate is a leading provider of healthcare operations solutions, dedicated to improving patient care and safety. Our mission is to empower healthcare organizations with the tools and expertise needed to deliver exceptional patient experiences.Role & ResponsibilitiesThe Executive Assistant - Operations Coordinator will play a critical role in...

  • Executive Assistant

    2 days ago

    Richmond, Greater London, United Kingdom Allocate Full time

    About AllocateAllocate is a leading provider of healthcare operations solutions, dedicated to improving patient care and safety. Our mission is to empower healthcare organizations with the tools and expertise needed to deliver exceptional patient experiences.Role & ResponsibilitiesThe Executive Assistant - Operations Coordinator will play a critical role in...

  • Office Coordinator

    1 day ago

    Richmond, Greater London, United Kingdom Allocate Full time

    At Allocate, we are committed to improving healthcare by enabling a world where patients receive the best and safest care possible. Our connected healthcare operations platform combines software and trusted services to empower organisations with critical data insights across risk, safety, compliance, provider lifecycle and workforce management.We are seeking...

  • Office Coordinator

    1 day ago

    Richmond, Greater London, United Kingdom Allocate Full time

    At Allocate, we are committed to improving healthcare by enabling a world where patients receive the best and safest care possible. Our connected healthcare operations platform combines software and trusted services to empower organisations with critical data insights across risk, safety, compliance, provider lifecycle and workforce management.We are seeking...

  • Project Coordinator

    2 weeks ago

    Richmond, Greater London, United Kingdom Belcan Full time

    **Job Summary**Belcan is seeking an experienced Project Coordinator to provide administrative support to our technical teams. The successful candidate will be responsible for managing project documentation, coordinating with clients, and maintaining accurate records.**Key Responsibilities:**• Manage project documentation, including creation, formatting,...

  • Receptionist/Office Administrator

    2 weeks ago

    Richmond, Greater London, United Kingdom Quakers Lane Surgery Full time

    About Quakers Lane SurgeryWe are a successful medical practice with a list size of around 6,500 patients. We have 4 partners and 1 salaried doctor. We are a dispensing practice that works on SystmOne.Job SummaryAn exciting opportunity has arisen for a Receptionist to join our team at Quakers Lane Surgery. The successful candidate will ensure an effective and...

  • Facilities Coordinator

    2 weeks ago

    Richmond, Greater London, United Kingdom Sodexo Full time

    Job OverviewWe are seeking a highly skilled and enthusiastic Facilities Coordinator to join our team at Sodexo. As a key member of our operations team, you will play a vital role in ensuring the smooth day-to-day running of our corporate site.Key Responsibilities:Provide exceptional customer service to our colleagues and clients, ensuring a warm and...

  • School Administrator

    3 days ago

    Richmond, Greater London, United Kingdom Reed Full time

    Job Summary:We are seeking a highly organized and reliable School Receptionist to join our team at Reed. As a key member of our administrative team, you will be responsible for providing exceptional customer service to students, parents, and staff.Key Responsibilities:Covering Reception: Ensure the smooth operation of the front desk, handling incoming calls,...

  • School Administrator

    4 days ago

    Richmond, Greater London, United Kingdom Reed Full time

    Job Summary:We are seeking a highly organized and reliable School Receptionist to join our team at Reed. As a key member of our administrative team, you will be responsible for providing exceptional customer service to students, parents, and staff.Key Responsibilities:Covering Reception: Ensure the smooth operation of the front desk, handling incoming calls,...

  • Business Operations Coordinator

    5 days ago

    Richmond, Greater London, United Kingdom Red King Resourcing Full time

    Job Summary:The Business Operations Coordinator will be responsible for overseeing and coordinating daily office operations to ensure a productive and efficient working environment at Red King Resourcing. The role involves managing administrative tasks, supporting staff and management, and maintaining office resources.Key Responsibilities:Work...

  • Business Operations Coordinator

    6 days ago

    Richmond, Greater London, United Kingdom Red King Resourcing Full time

    Job Summary:The Business Operations Coordinator will be responsible for overseeing and coordinating daily office operations to ensure a productive and efficient working environment at Red King Resourcing. The role involves managing administrative tasks, supporting staff and management, and maintaining office resources.Key Responsibilities:Work...

  • Business Operations Coordinator

    1 day ago

    Richmond, Greater London, United Kingdom Red King Resourcing Full time

    Job Summary:The Business Operations Coordinator will be responsible for overseeing and coordinating daily office operations to ensure a productive and efficient working environment at Red King Resourcing. The role involves managing administrative tasks, supporting staff and management, and maintaining office resources.Key Responsibilities:Work...