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Private Office Coordinator

2 months ago

London, Greater London, United Kingdom Bain and Gray Full time

A leading global public relations and communications firm is seeking a highly skilled and experienced Private PA to provide exceptional support to their dynamic Founder. This is a 12-month maternity cover opportunity, requiring a candidate who can hit the ground running in a fast-paced and creative office environment.

This is a busy and dynamic Private role, requiring a high level of discretion and professionalism. The successful candidate will be office-based, working closely with the Founder's Business EA to ensure seamless coordination of work and personal life.

Key responsibilities will include:

  • Complex travel arrangements
  • Coordinating family vacations
  • Managing household staff and services
  • Liaising with family members and other stakeholders
  • Procuring gifts and other personal items
  • Fleet management and maintenance
  • Booking personal appointments and engagements
  • Overseeing household projects and renovations
  • Organizing and coordinating social events and functions

The ideal candidate will possess:

  • At least 5 years of solid Private PA experience
  • A proven track record of working in a fast-paced, creative environment
  • Exceptional professionalism and discretion
  • Highly developed organizational and time management skills
  • Ability to work independently and as part of a team

Bain and Gray is an equal opportunities employer, committed to diversity, equity, and inclusion. We specialize in administration and PA recruitment across London, providing a range of roles in the industry.