School Administrator
1 day ago
We are a specialist SEN school in Cornwall, providing a creative and ambitious centre of learning for over 100 pupils with complex learning and communication needs.
Job SummaryWe are seeking an experienced Administrator to support our Office Manager and wider team in a professional administrative capacity. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.
Key Responsibilities- Provide administrative support including diary management, booking appointments, word processing, filing, and photocopying.
- Organise, attend, and minute meetings internally and externally to the required standard, and distribute minutes to relevant parties.
- Provide HR administrative support with personnel files & recruitment paperwork.
- Maintain pupil and staff information on school systems i.e. Arbor and CPOMS, producing reports for staff on request.
- Deal with all telephone enquiries in a prompt, friendly, and efficient manner, and take clear and accurate telephone messages.
- Provide administrative support relating to school census returns as required.
- Support safeguarding administration including the Single Central Record (SCR) to ensure school administrative processes are accurate, secure, and GDPR compliant.
- Liaise with parents and external agencies in a professional manner.
- Provide support for whole school events.
- Provide cover for absent members of the administrative team and provide cover during lunchtimes on Reception.
- Maintain accurate school attendance records, transferring attendance registers onto Arbor and assisting in the production of termly attendance data reports specific to Office Manager / Headteacher requirements to ensure data is recorded and used appropriately in accordance with the school's policies.
- Understand and work within the Trust's financial procedures, including purchasing, invoicing, payments, and banking.
- Liaise with the central finance team.
- Support other staff with understanding the financial procedures.
- Raise purchase orders using PS Financials and manage stock.
- Regularly scrutinise purchase orders on the system, including chasing goods which are overdue.
- Ensure all financial information is filed correctly, including electronic and paper.
- Support the Office Manager and members of the Senior Leadership Team as required.
- Keep records of spends from allocated grants, such as Pupil Premium, funds donated to enable SLT to have access to information which is needed for DFE returns.
- Source and order resources as requested by staff.
- Maintain stationery supplies, re-stocking as necessary.
- To understand and work in accordance with the School's Equal Opportunities, Health and Safety, and other relevant policies.
- To attend appropriate training.
- To work as a team member with all school staff.
- Undertake any other tasks as required by the Senior Leadership Team, which are considered commensurate with the job purpose and grading.
Estimated salary range: £25,000 - £32,000 per annum, depending on experience.
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