ERP Systems Coordinator
1 day ago
We are seeking an experienced Finance Operations Specialist to join our team at Clinigen. As a key member of the Billing Team, you will be responsible for providing a high-quality billing function, ensuring projects are set up and maintained correctly in our ERP system and client invoices are raised timely and accurately.
Key Responsibilities:- Project Coordination
- Coordinate project setup and maintenance, including rate schedules and expenditure types.
- Perform manual adjustments, credit notes, and queries.
- Financial Reporting
- Generate monthly financial reports for MA clients.
- Calculate various monthly fees for MA clients.
- Review pass-through costs to be recharged back to MA clients.
- Engage with program managers to confirm non-standard invoice requirements.
- Assist the MA business partner with month-end journal preparation for revenue not invoiced.
- Support the process and efficiency review of MA transaction processing.
- Implement improvements in MA transaction processing, focusing on system automation.
- Client Invoicing
- Loading ADI data and generating invoices.
- Running the invoicing process for fees and pass-through costs through project billing (MA – CLS).
- Providing fully reconciled backup for client invoices.
- Engaging with program managers to review client invoices.
- Supporting credit controllers with queries to enable debt collection.
- Assisting with manual adjustments, credit notes, and queries.
- Additional Tasks
- Processing customer rebates by running reports, checking agreements, creating credit note files, and reconciling accounts.
- Managing direct debit processes, including bank file allocation and reconciliation.
- Conducting process flow reviews to ensure any process improvements are discussed and approved with the line manager.
- Providing ad-hoc support for finance queries and inbox.
- Keeping personal training records up-to-date.
- Demonstrating sufficient knowledge and providing support for roles within the finance peer group to ensure business continuity during times of annual leave, absence, or busy periods.
- Maintaining accurate and up-to-date client information on business systems to minimize risk exposure and improve internal communication.
- The salary for this role is approximately £40,000 - £50,000 per annum, depending on experience.
- Pension contributions 4.5% matched.
- Life assurance 4 x annual salary.
- Flexible benefits platform with £25/month company contribution.
- Annual salary review.
- Independent financial advice service.
- Enhanced employee assistance program.
- Shopping discounts with retailers.
- Long service awards.
- Recognition scheme & employee of the year awards.
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