ERP Systems Coordinator

1 day ago


Weybridge, Surrey, United Kingdom Clinigen Full time
About This Role

We are seeking an experienced Finance Operations Specialist to join our team at Clinigen. As a key member of the Billing Team, you will be responsible for providing a high-quality billing function, ensuring projects are set up and maintained correctly in our ERP system and client invoices are raised timely and accurately.

Key Responsibilities:
  • Project Coordination
    • Coordinate project setup and maintenance, including rate schedules and expenditure types.
    • Perform manual adjustments, credit notes, and queries.
  • Financial Reporting
    • Generate monthly financial reports for MA clients.
    • Calculate various monthly fees for MA clients.
    • Review pass-through costs to be recharged back to MA clients.
    • Engage with program managers to confirm non-standard invoice requirements.
    • Assist the MA business partner with month-end journal preparation for revenue not invoiced.
    • Support the process and efficiency review of MA transaction processing.
    • Implement improvements in MA transaction processing, focusing on system automation.
  • Client Invoicing
    • Loading ADI data and generating invoices.
    • Running the invoicing process for fees and pass-through costs through project billing (MA – CLS).
    • Providing fully reconciled backup for client invoices.
    • Engaging with program managers to review client invoices.
    • Supporting credit controllers with queries to enable debt collection.
    • Assisting with manual adjustments, credit notes, and queries.
  • Additional Tasks
    • Processing customer rebates by running reports, checking agreements, creating credit note files, and reconciling accounts.
    • Managing direct debit processes, including bank file allocation and reconciliation.
    • Conducting process flow reviews to ensure any process improvements are discussed and approved with the line manager.
    • Providing ad-hoc support for finance queries and inbox.
    • Keeping personal training records up-to-date.
    • Demonstrating sufficient knowledge and providing support for roles within the finance peer group to ensure business continuity during times of annual leave, absence, or busy periods.
    • Maintaining accurate and up-to-date client information on business systems to minimize risk exposure and improve internal communication.
    Salary and Benefits:
    • The salary for this role is approximately £40,000 - £50,000 per annum, depending on experience.
    • Pension contributions 4.5% matched.
    • Life assurance 4 x annual salary.
    • Flexible benefits platform with £25/month company contribution.
    • Annual salary review.
    • Independent financial advice service.
    • Enhanced employee assistance program.
    • Shopping discounts with retailers.
    • Long service awards.
    • Recognition scheme & employee of the year awards.


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