Financial Operations Coordinator
2 weeks ago
This role is an integral part of the Billing Team within Clinigen's Group Transactional team. As a key member, you will be responsible for delivering high-quality billing services, ensuring accurate and timely setup of Projects in our ERP system and effective management of Client invoices. To succeed in this position, you must possess a proactive mindset with excellent problem-solving skills, strong communication abilities to work collaboratively with the business and finance teams, as well as attention to detail and accuracy.
Key Responsibilities:
- Project Master data setup, including project creation, rate schedules, and expenditure types.
- Monthly updates, such as adding new invoice lines or rate changes.
- Manual adjustments, credit notes, and queries resolution.
- Reporting and Management Accounts, including creating monthly sales reports for MA Clients and calculating fees.
- Engage with Program Managers to confirm non-standard invoice requirements.
- Assist the MA Business Partner with month-end journal preparation for unrevenue invoiced (e.g., awaiting client POs).
- Support process and efficiency review of MA transaction processing.
- Help implement improvements in MA transaction processing, focusing on system automation.
- ADIs load and invoice generation, run invoicing processes for Fees and Pass-Through Costs through Project billing (MA - CLS), and provide fully reconciled back-up for Client invoices.
- Engage with Program Managers to review Client invoices and support Credit Controllers with queries to enable debt collection.
- Process customer rebates, direct debits, and maintain up-to-date Client information on business systems.
Salary Information: This position comes with an estimated annual salary of £35,000 - £45,000 depending on experience, based on industry standards for similar roles in the Weybridge area.
Requirements:
- Minimum 2 years' experience in a similar role.
- Part-qualified ACCA/CIMA or studying AAT is advantageous.
- Excellent communication skills, both verbal and written, and ability to build effective working relationships.
- Experience working on a previous ERP system (Oracle preferred) and proficiency with Microsoft Office software, including Excel.
- English and Mathematics GCSE grades A-B (or equivalent).
- Highly computer literate and able to work independently and collaboratively within a team.
Benefits:
- 27 days holiday plus 8 bank holidays.
- Pension contributions 4.5% matched.
- Life assurance 4 x annual salary.
- Flexible Benefits Platform with £25/month Company contribution.
- Annual salary review.
- Independent financial advice service.
- Enhanced Employee Assistance Programme.
- Shopping discounts with retailers.
- Long service awards.
- Recognition scheme & employee of the year awards.
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