Billing Team Associate

5 days ago


Weybridge, Surrey, United Kingdom Clinigen Full time
About This Opportunity

This is a fantastic chance to become a Billing Team Associate at Clinigen. As a key member of the team, you will be responsible for delivering a high-quality billing function, ensuring that projects are set up and maintained correctly in our ERP system and client invoices are raised timely and accurately.

Key Responsibilities:
  • Project Implementation
    • Implementing project setup and maintenance, including rate schedules and expenditure types.
    • Performing manual adjustments, credit notes, and queries.
  • Financial Performance
    • Generating monthly financial performance reports for MA clients.
    • CALCULATING various monthly fees for MA clients.
    • Reviewing pass-through costs to be recharged back to MA clients.
    • Engaging with program managers to confirm non-standard invoice requirements.
    • Assisting the MA business partner with month-end journal preparation for revenue not invoiced.
    • Supporting the process and efficiency review of MA transaction processing.
    • Implementing improvements in MA transaction processing, focusing on system automation.
  • Client Billings
    • Loading ADI data and generating invoices.
    • Running the invoicing process for fees and pass-through costs through project billing (MA – CLS).
    • Providing fully reconciled backup for client invoices.
    • Engaging with program managers to review client invoices.
    • Supporting credit controllers with queries to enable debt collection.
    • Assisting with manual adjustments, credit notes, and queries.
  • Additional Responsibilities
    • Processing customer rebates by running reports, checking agreements, creating credit note files, and reconciling accounts.
    • Managing direct debit processes, including bank file allocation and reconciliation.
    • Conducting process flow reviews to ensure any process improvements are discussed and approved with the line manager.
    • Providing ad-hoc support for finance queries and inbox.
    • Keeping personal training records up-to-date.
    • Demonstrating sufficient knowledge and providing support for roles within the finance peer group to ensure business continuity during times of annual leave, absence, or busy periods.
    • Maintaining accurate and up-to-date client information on business systems to minimize risk exposure and improve internal communication.
    Requirements:
    • Apart from Part-qualified ACCA/CIMA or studying AAT, experience working on a previous ERP system (Oracle is preferred) is advantageous.
    • Excellent communication skills, both verbal and written, and ability to build effective working relationships with internal and external customers.
    • English and Mathematics GCSE grades A-B (or equivalent).
    • Highly computer literate; experience operating with all Microsoft Office software, including proficient use of Excel (lookups/pivot tables).


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