HR Administrative Specialist

2 days ago


Dudley, Dudley, United Kingdom Tosca Full time

Tosca is seeking an experienced HR Administrative Specialist to join their team. This role requires a proactive, organised professional capable of managing the HR function independently during HRBP's absence.

The ideal candidate will have 3+ years in an HR administration/co-ordinator role with exposure to advisory responsibilities and a strong understanding of employment law and company policies.

The estimated salary for this position is £35,000 - £45,000 per annum, depending on experience.

Key Responsibilities:

  • Maintain accurate and up-to-date employee data within the HR system, ensuring compliance with GDPR.
  • Draft and prepare HR documents, including employment contracts, offer letters, and change requests.
  • Facilitate the end-to-end onboarding process, from conducting right-to-work checks to preparing induction materials and scheduling orientations.
  • Provide timely and accurate payroll data (e.g., absence, bonuses, and terminations).
  • Manage attendance records, ensuring adherence to company policies.
  • Serve as the initial point of contact for employee and manager HR queries related to policies, procedures, and benefits.
  • Draft job descriptions, post job advertisements, coordinate interviews, and communicate with candidates.
  • Support grievance and disciplinary processes, including documentation preparation and minute-taking.
  • Organise and track training programs, maintaining comprehensive training records.

Requirements:

  • CIPD Level 3 qualified (Essential)
  • GCSEs in English and Math's (Essential)
  • Exceptional organisational and multitasking abilities, with a strong attention to detail.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint) and experienced with HR systems.
  • Strong written and verbal communication skills, with the ability to provide professional and approachable support to employees at all levels.
  • Discreet and trustworthy, capable of managing confidential and sensitive information.
  • Self-motivated and proactive, with a commitment to personal and professional growth.


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