Document Management Specialist
18 hours ago
Salary Range: £45,000 - £50,000 per annum
">Job Title: Document Control SpecialistThe OpportunityWe are seeking a highly organized and detail-oriented individual to join our team as a Document Control Specialist. The successful candidate will be responsible for storing, managing, and tracking documents using the Viewpoint or Conject EDMS in line with company processes, procedures & policies.
The ideal candidate will have excellent communication skills and be able to work effectively with project teams to ensure accurate and timely delivery of project documentation.
Key Responsibilities:- Administration of Document Control and Collaborative Software Environments.
- Setting up projects within the EDMS using pre-defined templates.
- Managing access rights and permission levels.
- Maintaining document trackers, schedules and drawing registers utilising the agreed EDMS of choice.
- Training and mentoring new users on the document management systems and best practice.
- Daily spot checks of assigned projects to ensure project information is viable and usable.
- Enforcing / re-enforcing the use of the EDMS throughout the business to internal & external customers to aid project delivery.
- Extending and promoting the use of information management best practices at all times to suppliers, clients and sub-contractors, through training and demonstration.
- Developing the use of the EDMS to suit business changes.
- Support fellow staff members tasked with document control duties.
- Change control to ensure project information is managed in accordance with the business unit procedures, processes and Project Specific DC Protocols document.
- Attend Document Control related meetings, training, initiatives within the business.
- Maintain hard copy and physical data where required for retention/disposition.
- Ability to travel to and work on-site in a construction environment.
- Knowledge of collaborative software, and ideally Conject (BIW) or Viewpoint (4Projects).
- A proactive and enthusiastic individual with a genuine interest in information management within an engineering environment.
- Must be computer literate; with good Microsoft Office (Word, Excel, and PowerPoint) at an intermediate level.
- Ability to adapt quickly to changes in process and communicate to internal customer base.
- Numeracy and literacy skills.
- Good interpersonal skills, at all levels of the organisation.
- Intermediate knowledge of Adobe Acrobat Pro (or other PDF software).
- Flexible working hours to accommodate business needs and requirements.
- Basic knowledge of SharePoint, Asite, Microsoft Visio, Quality Assurance Systems and B.I.M. (Building Information Modelling).
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