Document Management Specialist

3 weeks ago


Gloucester, Gloucestershire, United Kingdom James Lewis Recruitment Full time

Job Title: Document Management Specialist

About the Role: We are seeking an experienced Document Management Specialist to join our team at James Lewis Recruitment. This is a fantastic opportunity for a motivated and organized individual to work with a rapidly expanding company in Gloucester.

Main Responsibilities:

  1. Document Control: Downloading new project information to key project files and distributing them to the team, maintaining up-to-date key files with the latest revisions and recent documentation, logging and tracking all uploaded and returned documents, and maintaining live drawings.
  2. DC Management System: Operating the DC management system and ensuring the document control software system is effectively utilised by all parties, including providing adequate training.
  3. Quality Assurance: Conducting a thorough quality check of all drawings and documents transmitted by lead consultants, adhering to naming conventions and file names, and maintaining controlled document registers and associated documentation.
  4. Supporting Project Managers: Supporting Project Managers in developing and maintaining documents such as drawings, specifications, approvals, and related items, working efficiently in a fast-paced, deadline-driven environment, staying focused and completing tasks accurately and on time, handling complex and sensitive documents competently and dependably, prioritising tasks well, managing time effectively, multitasking, and troubleshooting.

Requirements:

  • A minimum of 2 years' experience working as a Document Controller within the industry.
  • Familiarity with the construction industry.
  • Strong administration experience.
  • Proficiency in using Aconex or Q-Flow.
  • Fluency in the English language.
  • Demonstrated knowledge and experience of other IT systems, including Microsoft Word, Excel, and Outlook.

Estimated Salary: £35,000 - £40,000 per annum, depending on experience.



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