Document Management Specialist
3 weeks ago
Job Title: Document Management Specialist
About the Role: We are seeking an experienced Document Management Specialist to join our team at James Lewis Recruitment. This is a fantastic opportunity for a motivated and organized individual to work with a rapidly expanding company in Gloucester.
Main Responsibilities:
- Document Control: Downloading new project information to key project files and distributing them to the team, maintaining up-to-date key files with the latest revisions and recent documentation, logging and tracking all uploaded and returned documents, and maintaining live drawings.
- DC Management System: Operating the DC management system and ensuring the document control software system is effectively utilised by all parties, including providing adequate training.
- Quality Assurance: Conducting a thorough quality check of all drawings and documents transmitted by lead consultants, adhering to naming conventions and file names, and maintaining controlled document registers and associated documentation.
- Supporting Project Managers: Supporting Project Managers in developing and maintaining documents such as drawings, specifications, approvals, and related items, working efficiently in a fast-paced, deadline-driven environment, staying focused and completing tasks accurately and on time, handling complex and sensitive documents competently and dependably, prioritising tasks well, managing time effectively, multitasking, and troubleshooting.
Requirements:
- A minimum of 2 years' experience working as a Document Controller within the industry.
- Familiarity with the construction industry.
- Strong administration experience.
- Proficiency in using Aconex or Q-Flow.
- Fluency in the English language.
- Demonstrated knowledge and experience of other IT systems, including Microsoft Word, Excel, and Outlook.
Estimated Salary: £35,000 - £40,000 per annum, depending on experience.
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