Office Operations Coordinator

5 days ago

York, York City, United Kingdom Lanpro Full time
About the Role

Lanpro, a forward-thinking consultancy, is seeking a highly organized and effective communicator to join our team in York. As a key member of our operations team, you will play a crucial role in ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Meeting Coordination: Organize meetings, manage calendars, and ensure seamless communication among team members.
  • Travel Arrangements: Book transportation and accommodation for team members and clients.
  • Event Planning: Coordinate company events, conferences, and other activities.
  • Office Management: Maintain stock of office supplies, IT equipment, and ensure timely ordering.
  • Communication: Manage phone calls, correspondence, and emails to ensure timely responses.
  • Document Preparation: Prepare letters, presentations, and reports as required.
  • Financial Management: Process invoices, manage office budgets, and implement financial procedures.
  • Procedure Development: Establish and maintain office administrative systems and procedures.
  • Induction and Onboarding: Facilitate the induction of new employees and ensure a smooth transition.
  • Support and Collaboration: Provide administrative support to colleagues and contribute to a collaborative work environment.
Requirements
  • Administrative Experience: Proven experience in an administrative role, preferably in a similar industry.
  • Software Knowledge: Familiarity with administrative software packages and IT systems.
  • Interpersonal Skills: Excellent communication, time management, and interpersonal skills.
  • Accounting Skills: Basic accounting skills and knowledge of financial procedures.
Essential Skills and Abilities
  • Reliability and Discretion: Ability to handle confidential information and maintain discretion.
  • Adaptability: Willingness to adapt to changing priorities and deadlines.
  • Communication and Relationship Building: Excellent communication and relationship-building skills.
  • Organizational Skills: Ability to prioritize tasks, manage multiple projects, and maintain a high level of organization.
  • IT Skills: Proficiency in IT systems and software applications.
  • Problem-Solving Skills: Ability to analyze problems, identify solutions, and implement effective solutions.
  • Initiative: Proactive approach to work, with a willingness to take on additional responsibilities.
  • Budgeting Skills: Ability to manage budgets, track expenses, and make informed financial decisions.
  • Attention to Detail: Meticulous attention to detail and ability to maintain high standards of quality.
Our People Benefits

Lanpro offers a comprehensive people package, including private medical insurance, medical cash plans, enhanced pension, company bonuses, and a market-leading career progression structure.

Equal Opportunities

Lanpro is committed to equal employment opportunities and prohibits discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity, or gender expression. We strive to ensure our recruitment process is accessible to all and welcome applications from diverse candidates.

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