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Office Operations Coordinator

2 months ago

York, York City, United Kingdom Lanpro Full time

About Lanpro

Lanpro is a forward-thinking, multidisciplinary consultancy that provides exceptional planning, design, and environmental services across the UK. Our regional knowledge, specific expertise, and strong client relationships underpin our exceptional service delivery.

Job Purpose

As an Administrator, you will play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the office and wider company. You will be responsible for general administration tasks, including organizing meetings, managing calendars, booking transport and accommodation, and maintaining office supplies and IT equipment.

Key Responsibilities:

  • Organize and coordinate meetings and events
  • Manage calendars, diaries, and schedules
  • Book travel arrangements and accommodations
  • Maintain office supplies and IT equipment
  • Manage phone calls, correspondence, and emails
  • Prepare reports, presentations, and other documents
  • Process invoices and manage office budgets
  • Implement and maintain administrative procedures and systems
  • Support the induction of new employees
  • Assist with bid administration and tenders
  • Ensure health and safety policies are up to date
  • Support colleagues as needed

Qualifications and Experience

  • Experience in an administrative role
  • Knowledge of administrative software packages
  • Good interpersonal and time management skills
  • Basic accounting skills

Essential Knowledge, Skills, and Abilities

  • Reliability and discretion
  • Adaptability
  • Excellent communication and relationship-building skills
  • Organizational skills
  • IT skills
  • Problem-solving skills
  • Initiative
  • Budgeting skills
  • Attention to detail

Our People Benefits

Lanpro offers a fantastic people package, including private medical insurance, medical cash plans, enhanced pension, company bonuses, and a market-leading career progression structure.

Equal Opportunities

Lanpro provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibits discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity, or gender expression.