Facilities Operations Coordinator
4 weeks ago
JLL is seeking a skilled Facilities Coordinator to support the Facilities Manager with operational activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, occupancy services, and helpdesk.
Key Responsibilities:- Provide support for, monitor the performance and coordinate a small team of multi-skilled operatives.
- Develop a close working relationship with key client stakeholders/partners, landlord, managing agents, and all of the facilities vendors.
- Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors' works).
- Assist in the procurement of vendors and services as required.
- Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.
- Ensure prompt and accurate management of purchase orders in the internal financial management platform.
- Assist with the monthly accrual reports and help monitor the finance trackers.
- Conduct site inspections, assessments, regular audits, and carry out safety procedures as well as all building procedures, ad-hoc duties, and performance measures.
- Assist in the implementation of the property risk management program and industry best practice operations.
- Maintain duplicate office keys in good order.
- Support the implementation and monitoring of disaster recovery and business continuity plans.
- Provide support for regular management reports and projects as required.
- Achieve key performance indicators (KPI) and service level agreement (SLA) targets.
The main business language spoken in our offices is English. Knowledge of English and the local language is essential.
On occasion, you will be required to attend emergency call outs to ensure business continuity.
About You:- You are keen to develop within the workplace, spending time supporting a multi-disciplinary team gaining knowledge and expertise.
- You work collaboratively as part of a team to solve problems with a professionalism and service-focused approach.
- You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service.
- You are familiar with computer equipment and programs (Word, Excel, and Outlook).
- You are adaptable to work to requests and projects that may vary from day to day.
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical, and emotional health.
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