Administrative Assistant

3 days ago

York, York City, United Kingdom STEM Learning Full time

Job Description


The Contracts and Compliance Assistant role is a key position within the STEM Learning team, providing high-level administrative support to the contracts and compliance teams.



Main Responsibilities


  • Provide administrative assistance in maintaining contracts on behalf of STEM Learning and the ENTHUSE Charitable Trust.
  • Preparation of contracts using template documentation, to be approved by the Contracts Manager prior to issue.
  • Work with the Contracts Manager to manage colleagues and external parties' queries.
  • Utilise IT systems in carrying out the role, such as Signable.
  • Maintain, monitor and update contracts documentation and records, as directed by the Contracts Manager, to ensure completeness and accessibility for relevant colleagues.
  • Monitor and respond to routine queries to the Contracts and Compliance Teams and escalate non-routine matters as required.
  • Work with the Compliance Manager to produce and manage a comprehensive package of staff training and communications related to a range of policies.
  • Ensure that the latest version of the Contracts and Compliance policies, information and guidance is up to date on STEM Learning's internal folders.
  • Assist the Compliance Manager with monitoring, providing signposting and escalation for Data Security queries, as directed by the Compliance Manager.
  • Assist the Compliance Manager with monitoring and dealing with data or information security incidents, as directed by the Compliance Manager.
  • Assist with the administration of the information security management system, and its associated internal audit programme.
  • Provide a courteous and prompt point of contact and signposting for both internal and external enquiries.
  • Ensure tasks are carried out in a timely, accurate and effective manner.
  • The ability to prioritise workload.
  • Engage in learning and development activities appropriate to the skills and competences required to fulfil the position.
  • Any other tasks as reasonably required by the Contracts Manager.


Key Challenges


  • Time management and dealing with competing priorities and pressures – ability to manage own workload.
  • Ability to communicate clearly and collaborate effectively with colleagues to maximise outcomes.
  • Working autonomously as required.
  • Resilient and adaptable to changing priorities and business requirements.
  • Ability to implement changes to existing processes, as directed by the Contracts Manager or Compliance Manager.


About You

The ideal candidate will have excellent communication skills, a high level of attention to detail while working to deadlines and managing a varied workload, good time management and the ability to prioritise tasks, experience of working remotely from a wider team using your own initiative, excellent written and oral communication skills, and the ability to interact effectively with a wide range of internal and external stakeholders.


Previous experience of working in contracts and compliance would be desirable but is not essential, as full training can be provided. The ideal candidate will also have a proactive, positive and enthusiastic manner and the enthusiasm to develop the role, advanced IT skills across standard administrative IT packages and a willingness to embrace new technologies, excellent organisational skills, a minimum of 2 years' experience working in a fast-paced and varied administrative (or similar) environment, and a basic knowledge of data protection and information security.



About Us

STEM Learning is a key UK resource for supporting STEM teaching and learning through provision of resources, on-line and physical networking and communities and partnership with a wide range of organisations and individuals.


This includes driving forward on-going development of the STEM Ambassadors and STEM Clubs programmes alongside subject-specific support for all involved in teaching STEM subjects to young people.

  • Administrative Assistant

    2 months ago

    York, York City, United Kingdom Tersus Consultancy Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our CDM Department at Tersus Consultancy. As an Administrative Assistant, you will provide administrative support to our team of CDM Consultants, Health and Safety File Coordinators, and Fire Consultants.Key ResponsibilitiesAdministrative Support: Provide...

  • Administrative Assistant

    2 months ago

    York, York City, United Kingdom Tersus Consultancy Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our CDM Department at Tersus Consultancy. As an Administrative Assistant, you will provide administrative support to our team of CDM Consultants, Health and Safety File Coordinators, and Fire Consultants.Key ResponsibilitiesAdministrative Support: Provide...

  • Administrative Assistant

    1 month ago

    York, York City, United Kingdom KD Recruitment Limited Full time

    Administrative Role in YorkWe are seeking an experienced administrator or secretary to join our friendly and supportive team in York. As an administrative professional, you will be valued every day and have the opportunity to work in the private sector with a competitive package.Benefits:25 days holiday plus bank holidays, increasing by 1 day per year (max...

  • Administrative Assistant

    1 month ago

    York, York City, United Kingdom KD Recruitment Limited Full time

    Administrative Role in YorkWe are seeking an experienced administrator or secretary to join our friendly and supportive team in York. As an administrative professional, you will be valued every day and have the opportunity to work in the private sector with a competitive package.Benefits:25 days holiday plus bank holidays, increasing by 1 day per year (max...

  • Administrative Assistant

    1 month ago

    York, York City, United Kingdom KD Recruitment Limited Full time

    Administrative Role in YorkWe are seeking an experienced administrator or secretary to join our friendly and supportive team in York. As an administrator, you will be valued every day and work in the private sector with a competitive package including 25 days holiday plus bank holidays, an employee assistance programme, and a pension with employer...

  • Administrative Assistant

    1 month ago

    York, York City, United Kingdom KD Recruitment Limited Full time

    Administrative Role in YorkWe are seeking an experienced administrator or secretary to join our friendly and supportive team in York. As an administrator, you will be valued every day and work in the private sector with a competitive package including 25 days holiday plus bank holidays, an employee assistance programme, and a pension with employer...

  • Administrative Assistant

    2 months ago

    York, York City, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    About the RoleWe are seeking a highly organized and communicative Administrative Assistant to join our dynamic administration and reception team in the Neurology department at York and Scarborough Teaching Hospitals NHS Foundation Trust.Key ResponsibilitiesProvide exceptional customer service to patients, visitors, and staff, responding to queries and...

  • Administrative Assistant

    2 months ago

    York, York City, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    About the RoleWe are seeking a highly organized and communicative Administrative Assistant to join our dynamic administration and reception team in the Neurology department at York and Scarborough Teaching Hospitals NHS Foundation Trust.Key ResponsibilitiesProvide exceptional customer service to patients, visitors, and staff, responding to queries and...

  • Administrative Assistant

    4 weeks ago

    York, York City, United Kingdom KD Recruitment Limited Full time

    Administrative Role in YorkWe are seeking an experienced administrator or secretary to join our friendly and supportive team in York. As an administrative professional, you will be valued every day and work in a dynamic environment.Our company, KD Recruitment Limited, offers a competitive package including 25 days holiday plus bank holidays, an employee...

  • Administrative Assistant

    4 weeks ago

    York, York City, United Kingdom KD Recruitment Limited Full time

    Administrative Role in YorkWe are seeking an experienced administrator or secretary to join our friendly and supportive team in York. As an administrative professional, you will be valued every day and work in a dynamic environment.Our company, KD Recruitment Limited, offers a competitive package including 25 days holiday plus bank holidays, an employee...

  • Administrative Assistant

    4 weeks ago

    York, York City, United Kingdom KD Recruitment Limited Full time

    Job OpportunityWe are seeking an experienced administrator or secretary to join our friendly and supportive team in York. As a valued member of our team, you will have the opportunity to work in the private sector and enjoy a range of benefits, including 25 days holiday plus bank holidays, an employee assistance programme, and a competitive pension scheme.As...

  • Administrative Assistant

    4 weeks ago

    York, York City, United Kingdom KD Recruitment Limited Full time

    Job OpportunityWe are seeking an experienced administrator or secretary to join our friendly and supportive team in York. As a valued member of our team, you will have the opportunity to work in the private sector and enjoy a range of benefits, including 25 days holiday plus bank holidays, an employee assistance programme, and a competitive pension scheme.As...

  • Administrative Assistant

    4 weeks ago

    York, York City, United Kingdom KD Recruitment Limited Full time

    Are you a skilled administrator or secretary looking for a new challenge in a supportive team environment? We have an exciting opportunity for you to join our team at KD Recruitment Limited in York, where you will be valued and appreciated every day.As an experienced administrator or secretary, you will be responsible for providing administrative support to...

  • Administrative Assistant

    4 weeks ago

    York, York City, United Kingdom KD Recruitment Limited Full time

    Are you a skilled administrator or secretary looking for a new challenge in a supportive team environment? We have an exciting opportunity for you to join our team at KD Recruitment Limited in York, where you will be valued and appreciated every day.As an experienced administrator or secretary, you will be responsible for providing administrative support to...

  • Administrative Assistant

    2 months ago

    York, York City, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    Job SummaryWe are seeking a highly organized and communicative Administrative Assistant to join our dynamic administration and reception team in the Neurology department at York Hospital.The successful candidate will provide a range of basic clerical support, including meeting with patients on reception, helping with appointments and queries, and using...

  • Administrative Assistant

    2 months ago

    York, York City, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    Job SummaryWe are seeking a highly organized and communicative Administrative Assistant to join our dynamic administration and reception team in the Neurology department at York Hospital.The successful candidate will provide a range of basic clerical support, including meeting with patients on reception, helping with appointments and queries, and using...

  • Administrative Assistant

    4 weeks ago

    York, York City, United Kingdom KD Recruitment Limited Full time

    Job OpportunityWe are seeking an experienced administrator or secretary to join our friendly and supportive team in York. As a valued member of our team, you will have the opportunity to work in the private sector and enjoy a range of benefits, including 25 days holiday plus bank holidays, an employee assistance programme, and a competitive pension scheme.As...

  • Administrative Assistant

    4 weeks ago

    York, York City, United Kingdom KD Recruitment Limited Full time

    Job OpportunityWe are seeking an experienced administrator or secretary to join our friendly and supportive team in York. As a valued member of our team, you will have the opportunity to work in the private sector and enjoy a range of benefits, including 25 days holiday plus bank holidays, an employee assistance programme, and a competitive pension scheme.As...

  • Administrative Support Assistant

    6 days ago

    York, York City, United Kingdom Total Training Provision Full time

    About the Role: We are seeking a skilled Administrative Support Assistant to join our team. As an Apprentice Administration Assistant, you will be part of our busy and dynamic office environment, working closely with our experienced administration team to contribute to the daily operations of the company.Key Responsibilities:Assist with general office...

  • Administrative Assistant

    4 weeks ago

    York, York City, United Kingdom Tersus Consultancy Full time

    Job Title: AdministratorWe are seeking a highly organized and detail-oriented Administrator to join our CDM, H&S and Fire Risk Department at Tersus Consultancy. As a key member of our team, you will provide administrative support to our high-profile clients and contribute to the success of our business.Key Responsibilities:Provide administrative support to...