Day-to-Day Entity Coordinator

2 days ago


St Peter Port, United Kingdom Aztec Group Full time

Our Approach

Aztec Group takes a client-centric approach to corporate services, focusing on delivering tailored solutions to meet our clients' unique needs. We are committed to excellence and strive to exceed our clients' expectations through exceptional service and expertise.

Job Description

We are seeking an experienced Senior Corporate Administrator to join our team and take on day-to-day administration tasks related to corporate structures. The successful candidate will be responsible for building strong relationships with clients, colleagues, and other business contacts, as well as coordinating all aspects of company secretarial matters.

Key Responsibilities:

  • BUILD EFFECTIVE WORKING RELATIONSHIPS WITH CLIENTS, COLLEAGUES, AND OTHER BUSINESS CONTACTS
  • ADMINISTER A RANGE OF ENTITIES ACROSS VARIOUS CORPORATE VEHICLES, INVESTMENT HOLDING COMPANIES, AND FUND STRUCTURING ENTITIES
  • COORDINATE ALL ASPECTS OF COMPANY SECRETARIAL MATTERS, INCLUDING PREPARING AGENDAS, COLLATING AND DISTRIBUTING BOARD PACKS, OBTAINING DIRECTOR AVAILABILITY, DRAFTING MINUTES AND RESOLUTIONS FOR ROUTINE MATTERS
  • COORDINATE AND REVIEW THE WORK OF JUNIOR TEAM MEMBERS
  • PREPARE NECESSARY DOCUMENTS FOR COMPANY INCORPORATION, ANNUAL FILINGS, AND OTHER AD-HOC FILINGS
  • ASSIST WITH VERIFYING BENEFICIAL OWNERSHIP INFORMATION AND MAINTAINING SHAREHOLDER REGISTERS
  • MAINTAIN ACCURATE RECORDS FOR EACH ENTITY, ENSURING TIMELY AMENDMENTS
  • LIAISE WITH NOTARY OFFICES, BANKS, REGULATORY AUTHORITIES, AND TAX AUTHORITIES AS REQUIRED
  • ENSURE TIMELY COMPLETION OF REGULATORY AND STATUTORY FILINGS
  • PREPARE PAYMENT INSTRUCTIONS TO SETTLE EXPENSES AND COMPLETE TRANSACTIONS THROUGHOUT THE STRUCTURES
  • TRAIN STAFF ON ELECTRONIC BANKING SYSTEMS AND COORDINATE NEW BANK ACCOUNT OPENINGS
  • PARTICIPATE IN THE AUDIT OF CORPORATE ENTITIES

Requirements

  • Candidate must hold a relevant professional qualification (preferably ICSA Certificate level or an accountancy qualification)
  • Sound technical financial services knowledge, supported through Aztec Academy training
  • Strong knowledge of company and partnership laws, with understanding of trusts advantageous
  • Proficient computer literacy skills essential
  • Excellent interpersonal skills required for developing close working relationships

Benefits

Aztec Group offers a competitive salary package, including a base salary of £52,000 per annum, plus benefits such as comprehensive training, pension scheme, and annual leave entitlement.



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