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Senior Administration Manager

1 month ago

St Peter Port, United Kingdom Aztec Group Full time

About Our Team

Aztec Group's Corporate Services team is a fast-growing and dynamic group within the organization. We offer a wide range of corporate services to a diverse client base, including corporate vehicle management, investment holding companies, and fund structuring entities.

Job Overview

We are seeking an experienced Senior Corporate Administrator to join our team and take on day-to-day administration tasks related to corporate structures. The successful candidate will be responsible for building strong relationships with clients, colleagues, and other business contacts, as well as coordinating all aspects of company secretarial matters.

Key Responsibilities:

  • Develop and maintain effective working relationships with clients, colleagues, and other business contacts
  • Administer a range of entities across various corporate vehicles, investment holding companies, and fund structuring entities
  • Coordinate all aspects of company secretarial matters, including preparing agendas, collating and distributing board packs, obtaining director availability, drafting minutes and resolutions for routine matters
  • Coordinate and review the work of junior team members
  • Prepare necessary documents for company incorporation, annual filings, and other ad-hoc filings
  • Assist with verifying beneficial ownership information and maintaining shareholder registers
  • Maintain accurate records for each entity, ensuring timely amendments
  • Liaise with notary offices, banks, regulatory authorities, and tax authorities as required
  • Ensure timely completion of regulatory and statutory filings
  • Prepare payment instructions to settle expenses and complete transactions throughout the structures
  • Train staff on electronic banking systems and coordinate new bank account openings
  • Participate in the audit of corporate entities

Requirements

  • Candidate must hold a relevant professional qualification (preferably ICSA Certificate level or an accountancy qualification)
  • Sound technical financial services knowledge, supported through Aztec Academy training
  • Strong knowledge of company and partnership laws, with understanding of trusts advantageous
  • Proficient computer literacy skills essential
  • Excellent interpersonal skills required for developing close working relationships

Why Work with Us

Aztec Group offers a dynamic and supportive work environment, with opportunities for professional growth and development. We provide comprehensive training, both in-house for relevant technical knowledge and for professional qualifications, to enhance your professional development and ability to provide high-quality administration services.

Salary

The estimated salary for this position is £50,000 - £60,000 per annum, depending on experience and qualifications.