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Administrative Assistant
1 month ago
This is a varied and challenging role that requires strong organizational and communication skills. The successful candidate will be working closely with various departments across the University and must be able to maintain confidentiality and discretion.
Key Responsibilities:- Greet visitors and contractors, issue visitor badges, and notify hosts
- Handle incoming calls, connect internal/external callers, and take messages
- Process outgoing mail and liaise with courier services as required
- Distribute incoming mail and maintain up-to-date address lists
- Raise purchase orders on the CUF system using iProcurement
- Issue stock, lab coats, and other items as needed
- Notify staff when their orders are ready for collection
- Receive and scan parcels into inventory
- Handle laundry processing for lab coats and other items
- Maintain stock levels by raising requisitions for the Department Buyer
- Open post, date stamp invoices, and file documents such as invoices and timesheets
- Cross-check invoices against Purchase Orders for accuracy
- Assist with financial audits by preparing documents for auditors
- Help with archiving financial documents at year-end
- Send weekly batches of invoices to shared services for payment
The ideal candidate will possess excellent communication skills, the ability to multitask effectively, and prior experience in a reception or customer service position.
Estimated salary: £28,000 per annum.
The University of Cambridge is an equal opportunities employer and welcomes applications from all qualified candidates.