Administrative Coordinator
4 weeks ago
Liberty Towers is seeking a highly organized and communicative Graduate Receptionist to join our dynamic team. As a key member of our front desk, you will be responsible for managing incoming and outgoing post, coordinating meetings and travel arrangements, and maintaining accurate client records.
Key Responsibilities:
- Front Desk Management: Greet clients, visitors, and team members with a professional and welcoming attitude.
- Client Interaction: Handle telephone, email, and in-person enquiries, ensuring excellent communication and efficient problem-solving.
- Administrative Support: Assist with general administrative duties, including filing, data entry, and scheduling meetings.
- Basic Accounts Assistance: Support the finance team with invoicing, expense tracking, and managing petty cash.
- Office Organisation: Ensure the reception area and meeting rooms are always well-presented and fully equipped.
- Diary Management: Assist with booking and coordinating meetings, travel arrangements, and other office-related events.
- Client Records: Maintain and update client databases, ensuring accuracy and confidentiality.
- Internal Communication: Liaise with team members across different departments to ensure smooth daily operations.
- Post and Deliveries: Manage incoming and outgoing post, as well as courier services.
Requirements:
- Graduate Level: Recent graduate with a degree in any discipline.
- Communication: Excellent verbal and written communication skills.
- Organisation: Strong organisational skills with the ability to multitask in a fast-paced environment.
- IT Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) and comfortable with basic office technology.
- Attention to Detail: High level of accuracy in all tasks, especially when handling accounts and client records.
- Adaptability: Ability to handle changing priorities with ease and work effectively under pressure.
- Team Player: Friendly, approachable, and willing to support the wider team when needed.
What We Offer:
- Career Development: Opportunities for growth within the company, including potential progression into administrative, finance, or client services roles.
- Training: Ongoing training to develop skills in accounts, office management, and client service.
- Work Environment: A vibrant and collaborative office space with a supportive team culture.
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