Administrative Coordinator
3 weeks ago
Job Summary:
We are seeking an Administrative Coordinator to assist and coordinate administrative duties in liaison with Administration Managers.
Main Responsibilities:
- Assist in the preparation of service charge budget templates.
- Generate Yardi reports and comparative schedules of budgets versus actuals.
- Assist in gathering information for general service charge enquiries and updating the queries tracker.
- Prepare monthly and quarterly building management reports as required.
- Collate information and prepare the appropriate explanations of the Estate, Buildings and Car Park service charge explanatory notes for the service charge budget and reconciliation letters.
Additional Responsibilities:
- Attend budget GL meetings and ensure meeting information is prepared in advance.
- Take minutes and obtain sign-off from Admin Managers, then upload onto Sharepoint.
- Raise Wharf Wide Purchase Orders and liaise with various departments for the preparation of correct cost allocations.
- Coordinate site inspections from LBTH Revenues/CBRE.
- Assist in coding rates bills and lease investigations.
- Manage the Power Purchasing Agreement and collate energy consumption information.
Requirements:
- Previous experience in a high-volume, fast-paced administrative role.
- Proficiency in Microsoft apps, including Word, Excel, and PowerPoint.
- Basic exposure to Bookkeeping/Accounting and typing speed of 55 words per minute.
- Strong communication and organizational skills.
- Ability to work under pressure and meet deadlines.
What We Offer:
- Diversity and Inclusion: Embracing diverse experience and skills to reach full potential.
- Flexible Working: Consideration of flexible working arrangements.
- Learning and Development: Classroom and e-learning training, mentoring, and cross-departmental experience.
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