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Purchasing Coordinator

4 weeks ago

London, Greater London, United Kingdom Red Engine Full time

About Us

At Red Engine, we're driving innovation in the hospitality industry by creating exceptional experiences across our global brands. Our central team covers a broad spectrum of skills, from design to marketing, sales, and finance, to bring each concept to life.

We're a dynamic team of dreamers, artists, and experts who love what we do. With 15 venues in the UK and 12 globally, we're expanding our portfolio and seeking passionate individuals to join our family.

The Role

This Procurement Specialist position reports to the Procurement Manager and works client-side within the Interior Design team. The key responsibility is to manage purchasing for the interior design function across Flight Club and Electric Shuffle projects in the UK and overseas.

The successful candidate will work closely with interior designers, vendors, and contractors to ensure materials and construction methods meet company standards. They will be accountable for maintaining accurate dashboards and historical purchasing data.

Key Responsibilities

  • Carry out new and existing supplier reviews, maintaining a list of approved suppliers.
  • Research markets to identify alternative suppliers, obtain quotes, and secure sign-offs from the central function.
  • Collaborate with interior designers and vendors to ensure compliance with company standards.
  • Assist in the Value Engineering (VE) process by recommending alternate 'Client Direct Items' to achieve project budgets and timelines.
  • Manage accurate dashboards and historical purchasing data.
  • Travel to UK sites as required, with involvement in overseas projects as needed.
  • Cultivate strong relationships with clients, vendors, and third parties.
  • Review package proposals for lighting, sound systems, and acoustics.
  • Manage client direct purchases, including acoustics, lighting, sound systems, curtains, and loose furniture, in line with issued schedules and drawings.
  • Produce detailed project budgets and report to relevant stakeholders.
  • Manage purchasing and tracking materials and client direct items in line with issued schedules and drawings.
  • Liaise with designers and the Head of Design to ensure alignment between purchasing requirements.
  • Review schedules against design drawings for take-off.
  • Maintain databases with current information on design and resources.
  • Support the finance team in reconciling invoices produced against purchased items.
  • Arrange for sample light fittings to be wired and tested in venue for review by the interior design team.

Fit Out / Scenic Artist Management

  • Carry out existing scenic artist reviews and new scenic artist trials to provide a list of approved artists.
  • Negotiate fees and arrange the selected scenic artist's appointment, ensuring alignment with project budgets and timelines.
  • Coordinate scenic artists with fit-out contractors and other relevant parties.

Requirements

  • Extensive years' experience in purchasing for fit-out projects (interior design).
  • Results-oriented person with creative problem-solving skills, the ability to multitask with high attention to detail.
  • Highly organized with excellent time management.
  • Strong communication skills, both written and oral.
  • Strong computer skills in Microsoft Office, particularly Excel.
  • Able to work on their initiative while being a team player.
  • Proven track record of negotiation, production, and quality sourcing.
  • Proven experience of FF&E budget management, tender process, and programme delivery.
  • Knowledge of design/construction industry preferred.

What You'll Get

  • Competitive pay.
  • Annual bonus.
  • 33 days annual leave (including bank holidays).
  • Fusion working (our team regularly works in our venues, offices, or focuses on individual projects). Staff discount in all venues.
  • Private healthcare.
  • Regular team socials, weekly team lunch, monthly learning and development classes, quarterly team-building events.
  • Summer and Christmas socials.
  • Help @ hand 24/7 health support.
  • Free access to therapy, nutritionists, and physiotherapists.