Site Administrator
4 weeks ago
Job Summary:
We are seeking a highly organized and detail-oriented Site Administrator to join our team at VINCI Construction France. As a key member of our site operations team, you will be responsible for providing administrative support to our site management team, ensuring the smooth operation of our site office, and maintaining accurate records and reports.
Key Responsibilities:
- Provide administrative support to the site management team, including data entry, document control, and report generation.
- Manage site registers, including briefing attendance and H&S inductions.
- Coordinate with the internal training and competency team to ensure site operatives receive necessary training.
- Act as the first point of contact for the client's Office Administrator.
- Responsible for ordering and distribution of Personal Protective Equipment for site team.
- Perform general office duties, including ordering office supplies and maintaining office equipment.
- Manage hours worked for all site operatives and site staff, and feed into People Allocation Sheet.
- Update Plant/Equipment Allocation Sheet and submit Plant and Equipment Maintenance Sheets.
- Calculate and submit total hours worked and total number of deliveries.
- Coordinate with Finance Team regarding deliveries and data input from site activities to reports and records.
- Support Project Manager and Engineers with report writing and data collection.
- Play an active part in the continuous improvement of administration processes and duties.
- Maintain Absence/Sickness/Holiday trackers for Blue Collar employees.
- Collect and submit sub-contractors' timesheets to respective agencies.
- Generate and submit procurement site requisitions through forms, R12, and catalogue, and track goods received through requisition trackers.
- Support commercial team with monthly updates on hired items and labour hours.
Requirements:
- Self-driven attitude with ability to use initiative for everyday tasks.
- Thorough knowledge of Microsoft Office, including Word, Excel, Outlook.
- Strong organisational, time management, and workload prioritisation skills.
- Attention to detail and accuracy.
- Ability to work well within a team environment and under pressure.
- Enthusiastic and proactive with a willingness to learn.
- Excellent communication skills with ability to establish and maintain strong relationships across all levels.
- Resilient with a positive and confident approach.
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