Procurement and Supply Chain Administrator

2 weeks ago

Swanley, Kent, United Kingdom United Living Group Full time

Job Summary

The Procurement and Supply Chain Administrator will provide administrative support to the Procurement & Supply Chain Function by assisting in the delivery of the Group Procurement & Supply Chain Strategy.

Key Responsibilities

  • Support group procurement activities by assisting the wider procurement & supply chain team as directed
  • Administer and issue Group Agreements for signature
  • Administer the day-to-day requirements of the Group Sub-Contractor On-Boarding Process and Procedure, managing the flow of information and stakeholders, ensuring the function Service Level Agreement is achieved
  • Communicate and monitor the Group Sub-Contractor Performance Measurement Process, ensuring Projects complete scoring and collating information monthly for Group Reporting
  • Collate sub-contractor performance information (On site performance & financial strength) into tangible bi-monthly reports for each business unit pillar by aligning information to the PMO Dashboard
  • Address and challenge non-compliance with process, procedure and group agreements positively with business pillars, seeking support of line manager where required
  • Administer information contained within the Sub-Contractor Database, including but not limited to ensuring Constructionline data feeds are uploaded correctly, associated documentation is correct and Sub-Contractor Categories are correct
  • Manage changes to Sub-Contractors Status within our databases and performance dashboard
  • Guide and Support stakeholders in the Business Unit Pillars on Procurement and Supply Chain Process and Procedures and use of the Constructionline Platform
  • Build positive relationships with stakeholders around the Group
  • Help to set up Meet the Buyer Events and Virtual Meet the Buyer Events as required
  • Provide On-boarding, managed list, divisional KPIs etc and issue to relevant stakeholders
  • Adherence to United Way - Learn and understand the United Way of working ensuring that the processes are complied with and adopted into your daily disciplines
  • Ensure challenges and issues are resolved proactively where possible and/or raise the necessary issues to line management early to allow timely resolution

Health and Safety Responsibilities

  • Set a good example to others by working safely
  • Ensure that United Living HSE&Q standards, operating processes, company policies and all legislative requirements are understood, implemented and adhered to at all times
  • To spot unsafe acts and report them to the site management team under your duty in the Health & Safety at Work Act
  • Adhere to your Safety Responsibility statement
  • Take reasonable care of yourself and any other person who may be affected by your actions
  • Aadopt a positive attitude, cooperate and assist the company in all aspects of Health, Safety, Environment and Quality

Requirements

  • Excellent communication skills – both written and verbal
  • Good Microsoft Excel and analytical skills with commitment to develop further
  • Able to build positive productive working relationships with stakeholders
  • Able to work effectively as part of a team
  • Systematic, organised approach
  • Able to manage time and priorities effectively
  • Positive, can do and proactive attitude is essential
  • Previous, demonstrable experience of working within a fast-paced working environment and team

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