Executive Assistant to UK Director

4 weeks ago

London, Greater London, United Kingdom Islamic Relief Full time

Job Title: Executive Assistant to UK Director

Job Summary:

We are seeking an experienced Executive Assistant to provide comprehensive administrative support to our UK Director. The successful candidate will be responsible for ensuring the smooth running of the office, providing executive-level support, and managing the calendar of the UK Director.

Key Responsibilities:

  • Provide senior executive support to the UK Director
  • Coordinate meeting agendas, minute taking, and related skills
  • Monitor budgets and perform finance-related administrative tasks
  • Organize, prioritize, and work efficiently under pressure
  • Manage multiple projects, meet deadlines, and use judgment and initiative in problem resolution
  • Good problem-solving skills in dissemination of information, logistics of travel, and organizing meetings and events
  • Experience in systems and standards for large organizations and capability to address non-compliance issues
  • Computer literate with proficiency in MS Office and knowledge management system
  • Confident and able to work on own initiative
  • Excellent organizational skills and experience of arranging/coordinating meetings, conferences, and events
  • Strong interpersonal skills with a focus on customer service representing Islamic Relief
  • Sound confidential approach to work, where discretion is maintained at all times
  • Highly collaborative approach with a strong sense of teamwork and a willingness to work with colleagues and other departments in support of organization's objectives
  • Highly-developed interpersonal and communication skills (both verbal and written)
  • Creative thinking, strong research skills, and ability to interpret data to develop workable solutions
  • Ability to take accurate and well-presented minutes
  • Ability to respond quickly, positively, and with flexibility to changing and often pressurized situations
  • Manage specific ad hoc projects as required
  • Ability to coordinate the input of others
  • Represent the organization and the UK Director's office in a positive manner
  • Maintain secure and confidential electronic and manual filing system
  • Demonstrated skills in exercising sound judgment and decisions when dealing with unexpected issues
  • Good knowledge and sound understanding of the voluntary INGO sector
  • Ability to work discreetly and confidentially
  • Excellent work attendance and punctuality record
  • Strong team worker

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