Company Secretary Officer

3 weeks ago

Saint Helier, United Kingdom Alter Domus Full time

About Alter Domus

We are a leading provider of corporate governance and compliance services to the private equity industry. Our team of experts is dedicated to delivering high-quality support to our clients, ensuring their entities are well-managed and compliant with regulatory requirements.

Job Description:

Key Responsibilities:

  • Manage a portfolio of private equity funds and corporate entities, ensuring timely and accurate completion of company secretarial tasks.
  • Act as a key point of contact for clients, providing guidance on corporate governance matters and ensuring effective communication with senior representatives.
  • Oversee company secretarial transactions, including preparation and review of corporate approvals, Companies House filings, and statutory registers updates.
  • Train and mentor junior staff, delegating tasks and reviewing work to ensure high-quality delivery.
  • Prepare for and participate in board and shareholders' meetings, ensuring minutes are completed on time.
  • Maintain statutory records for entities and ensure annual and ad-hoc filing requirements are met.
  • Proactively review and update entity records, ensuring accuracy and compliance.
  • Collaborate with the Co-Sec and Accounting teams to deliver excellent client service.
  • Assist with the setup and on-boarding of client structures, and administer complex international structures.
  • Interact with clients, board members, and third-party intermediaries to ensure effective communication and delivery.
  • Monitor changes in relevant legislation and regulatory environments, taking appropriate action to ensure compliance.
  • Coordinate regulatory filings for funds and corporate entities.
  • Assist with billing and cash collection.

Requirements:

  • Hold a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent).
  • Have 3 years or more of relevant experience in company secretarial or administration, managing fund or corporate structures.
  • Prior experience with Blueprint (now Diligent) would be beneficial.
  • Good knowledge of compliance requirements and AML regulations.
  • Team spirit, ability to build strong client relationships, and take initiative when necessary.
  • Flexible and hands-on approach, with an eye for detail.
  • Ability to prioritize and handle multiple projects simultaneously.
  • Good communication skills, with the ability to deal with people at all levels.

What We Offer:

We are committed to supporting your development, advancing your career, and providing benefits that matter to you. Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning. Our global benefits include:

  • Support for professional accreditations such as ACCA and study leave.
  • Flexible arrangements, generous holidays, birthday leave.
  • Continuous mentoring along your career progression.
  • Active sports, events, and social committees across our offices.
  • Support with mental, physical, emotional, and financial support 24/7 from our Employee Assistance Program.
  • The opportunity to invest in our growth and success through our Employee Share Plan.
  • Plus additional local benefits depending on your location.

Equity in Every Sense of the Word

We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong. We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. Thanks to the work of our Group DE&I Committee and network of DE&I Champions, we empower all of our people to be truly invested in the alternative. We are committed to ensuring an inclusive recruiting and onboarding process. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you.

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