Office Coordinator

5 days ago

Oxford, Oxfordshire, United Kingdom Exscientia Full time

About Us

Exscientia is a pioneering AI-driven precision medicine company dedicated to discovering, designing, and developing innovative treatments that transform patient outcomes. Our cutting-edge precision oncology platform has successfully guided treatment selection and improved patient results in a prospective interventional clinical study, while our AI-designed small molecules have progressed into the clinical setting.

Our Mission

We are committed to leveraging our precision medicine platform in oncology and expanding our approach to other therapeutic areas. By pioneering a new approach to medicine creation, we believe the best ideas of science can rapidly become the best medicines for patients.

The Role

The Office Manager at Exscientia plays a vital role in bringing our team's strategy to life by creating safe and sustainable workspaces, managing business travel, and organizing internal events. This is a unique opportunity to make a significant impact and contribute to our mission.

Key Responsibilities

  • Manage Exscientia's headquarters in Oxford Science Park, maintaining state-of-the-art systems and technology.
  • Develop and implement strategies to deliver our vision for the Future of Work, enhancing employee and guest experiences.
  • Collaborate with various teams, including IT, HR, and HSE, to ensure seamless operations.
  • Organize internal events, meetings, and social gatherings, supporting the EA team and team leaders with team-building and off-site arrangements.
  • Coordinate onboarding and offboarding processes for employees in collaboration with the People team.
  • Manage third-party supplier relationships to ensure effective maintenance and restocking.
  • Oversee inventory of office supplies, kitchen and snack provisions, incoming/outgoing mail, and other relevant processes.
  • Work closely with Health & Safety and Facilities Management teams to ensure the smooth running of the Oxford site.

Requirements

Essential

  • 2+ years' experience managing an office or similar corporate or hospitality environment.
  • Ability to handle multiple projects and prioritize competing demands in a fast-paced and/or ambiguous environment.
  • Keen interest in the Future of Work.
  • Keen interest in Health, Safety & Environment and Facilities Management.
  • Creative mindset; someone who enjoys developing unique solutions and takes pride in their work.
  • Key team player with a people-centric approach to both projects and everyday work activities.

Desirable

  • Experience managing an office within a managed building.
  • Experience of customer service within a hospitality environment.

Benefits

  • Work with a talented and inclusive team in a collaborative and intellectually stimulating environment.
  • Access to learning and development opportunities to support your career growth.
  • Competitive salary and benefits package.
  • Generous holiday allowance and flexible working arrangements.
  • Comprehensive private health insurance, dental, and vision benefits.
  • Mental health support and employee assistance program.
  • Pension and life cover.
  • Opportunities to socialize and have fun with colleagues at in-person and remote events.

At Exscientia

We are committed to building a diverse, equitable, and inclusive environment where every employee belongs. We celebrate and value the diversity of our team, recognizing that our differences drive our creativity and innovation forward.

  • Office Coordinator

    2 days ago

    Oxford, Oxfordshire, United Kingdom Parke Lane People Full time

    We are seeking an experienced Office Manager to oversee the administration team and ensure the smooth running of our offices in Oxford. This role will be split between managing a small administration/customer support team and office management.The ideal candidate will have at least 2 years of experience in administration or customer support, with a strong...

  • Office Coordinator

    1 month ago

    Oxford, Oxfordshire, United Kingdom beBee Professionals Full time £25,000 - £35,000

    Administrative Support RoleWe are seeking a highly organized and efficient Administrator to provide administrative support for our team in Oxford, United Kingdom. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Manage incoming calls, emails, and correspondence to ensure...

  • Office Coordinator

    1 month ago

    Oxford, Oxfordshire, United Kingdom beBee Professionals Full time £25,000 - £35,000

    Administrative Support RoleWe are seeking a highly organized and efficient Administrator to provide administrative support for our team in Oxford, United Kingdom. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Manage incoming calls, emails, and correspondence to ensure...

  • Office Coordinator

    7 days ago

    Oxford, Oxfordshire, United Kingdom Exscientia Full time

    About UsExscientia is a pioneering AI-driven precision medicine company dedicated to discovering, designing, and developing innovative treatments. Our cutting-edge platform enables us to guide treatment selection and improve patient outcomes in a prospective interventional clinical study.We are committed to leveraging our precision medicine platform in...

  • Academic Office Coordinator

    3 weeks ago

    Oxford, Oxfordshire, United Kingdom Reed Full time

    Academic Office Manager Job DescriptionWe are seeking an experienced Academic Office Manager to lead the administrative support for the successful running of academic activities at our further education facility.Key Responsibilities:Manage the day-to-day work of the Academic Office, ensuring student cases are dealt with promptly and effectively.Oversee...

  • Academic Office Coordinator

    3 weeks ago

    Oxford, Oxfordshire, United Kingdom Reed Full time

    Academic Office Manager Job DescriptionWe are seeking an experienced Academic Office Manager to lead the administrative support for the successful running of academic activities at our further education facility.Key Responsibilities:Manage the day-to-day work of the Academic Office, ensuring student cases are dealt with promptly and effectively.Oversee...

  • Academic Office Coordinator

    4 weeks ago

    Oxford, Oxfordshire, United Kingdom Reed Full time

    {"title": "Academic Office Manager", "description": "Job SummaryWe are seeking an experienced Academic Office Manager to lead the administrative support for the successful running of academic activities at a further education facility.Key ResponsibilitiesManage the day-to-day work of the Academic Office, ensuring student cases are dealt with promptly and...

  • Academic Office Coordinator

    4 weeks ago

    Oxford, Oxfordshire, United Kingdom Reed Full time

    {"title": "Academic Office Manager", "description": "Job SummaryWe are seeking an experienced Academic Office Manager to lead the administrative support for the successful running of academic activities at a further education facility.Key ResponsibilitiesManage the day-to-day work of the Academic Office, ensuring student cases are dealt with promptly and...

  • Office Coordinator

    1 week ago

    Oxford, Oxfordshire, United Kingdom Exscientia Full time

    About UsExscientia is an AI-driven precision medicine company committed to discovering, designing and developing the best possible drugs in the fastest and most effective manner. Our precision medicine platform guides treatment selection and improves patient outcomes in clinical studies, and we progress AI-designed small molecules into the clinical...

  • Office Coordinator

    2 weeks ago

    Oxford, Oxfordshire, United Kingdom Open Plan Law Ltd Full time

    Job Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Open Plan Law Ltd.As an Office Administrator, you will provide comprehensive administrative support to our small and growing specialist legal practice.Key Responsibilities:Provide administrative support to our team of lawyers and...

  • Office Coordinator

    3 weeks ago

    Oxford, Oxfordshire, United Kingdom Open Plan Law Ltd Full time

    Job Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Open Plan Law Ltd.As an Office Administrator, you will provide comprehensive administrative support to our small and growing specialist legal practice.Key Responsibilities:Provide administrative support to our team of lawyers and...

  • Medical Office Coordinator

    3 weeks ago

    Oxford, Oxfordshire, United Kingdom MCG Healthcare Full time

    A dynamic and supportive team at MCG Healthcare is seeking a skilled Medical Secretary and Administrator to contribute to the daily operations of our busy practice in Central Oxford. With a growing patient base of over 20,000 and a dedicated team of 60+ staff, we are looking for someone to help manage the increasing workload and support the team's...

  • Medical Office Coordinator

    3 weeks ago

    Oxford, Oxfordshire, United Kingdom MCG Healthcare Full time

    A dynamic and supportive team at MCG Healthcare is seeking a skilled Medical Secretary and Administrator to contribute to the daily operations of our busy practice in Central Oxford. With a growing patient base of over 20,000 and a dedicated team of 60+ staff, we are looking for someone to help manage the increasing workload and support the team's...

  • Medical Office Coordinator

    4 weeks ago

    Oxford, Oxfordshire, United Kingdom MCG Healthcare Full time

    A dynamic and supportive team at MCG Healthcare are seeking a skilled Medical Secretary and Administrator to contribute to the daily operations of our busy practice in Central Oxford. With a growing patient base of over 20,000 and a dedicated team of 60+ staff, we're looking for someone to help manage the increasing workload and support our team members who...

  • Medical Office Coordinator

    4 weeks ago

    Oxford, Oxfordshire, United Kingdom MCG Healthcare Full time

    A dynamic and supportive team at MCG Healthcare are seeking a skilled Medical Secretary and Administrator to contribute to the daily operations of our busy practice in Central Oxford. With a growing patient base of over 20,000 and a dedicated team of 60+ staff, we're looking for someone to help manage the increasing workload and support our team members who...

  • Facilities Operations Coordinator

    7 days ago

    Oxford, Oxfordshire, United Kingdom Concept Technical Full time

    ### Job Title: Facility Management Services CoordinatorConcept Technical is seeking a skilled Facility Management Services Coordinator to join our Estates and Facilities Management team. As a key member of our team, you will play a vital role in supporting a range of facility and event management functions, ensuring smooth operations across the site.### Key...

  • Maintenance Coordinator

    4 days ago

    Oxford, Oxfordshire, United Kingdom Pertemps Full time

    Maintenance CoordinatorPertemps is working exclusively with a long-standing client who is seeking to appoint a maintenance coordinator based within their busy head office. We are looking for a dynamic individual to provide exceptional customer service and ensure the smooth operation of our maintenance services.Key Responsibilities:- Handling customer...

  • Facilities and Support Services Coordinator

    1 week ago

    Oxford, Oxfordshire, United Kingdom Concept Technical Full time £45,000

    Job Title: Facility Management Services CoordinatorContract: PermanentHours: Full-time, Monday to Friday, 40 Hours Per Week (Flexible working required to meet business's needs)Concept Technical is seeking a highly organized and driven individual to join our Estates and Facilities Management team as a Facility Management Services Coordinator. The successful...

  • Administrative Coordinator

    1 month ago

    Oxford, Oxfordshire, United Kingdom allen-associates Full time

    {"title": "Office Manager (8 Month Maternity Cover FTC)", "subtitle": "A Challenging and Rewarding Opportunity", "content": "Allen Associates is seeking a highly skilled and experienced Office Manager to join their team.As the Office Manager, you will be responsible for managing various properties owned by the organisation and their contracts, procuring...

  • Administrative Coordinator

    1 month ago

    Oxford, Oxfordshire, United Kingdom allen-associates Full time

    {"title": "Office Manager (8 Month Maternity Cover FTC)", "subtitle": "A Challenging and Rewarding Opportunity", "content": "Allen Associates is seeking a highly skilled and experienced Office Manager to join their team.As the Office Manager, you will be responsible for managing various properties owned by the organisation and their contracts, procuring...