Academic Office Coordinator

4 weeks ago


Oxford, Oxfordshire, United Kingdom Reed Full time
{"title": "Academic Office Manager", "description": "Job Summary

We are seeking an experienced Academic Office Manager to lead the administrative support for the successful running of academic activities at a further education facility.

Key Responsibilities
  • Manage the day-to-day work of the Academic Office, ensuring student cases are dealt with promptly and effectively.
  • Oversee arrangements for Degree Ceremonies and College Collections, including liaising with tutors, timetabling, and invigilation.
  • Administer examination and assessment arrangements, ensuring compliance with institution regulations.
  • Support students facing challenges, coordinating with the Senior Tutor, Dean, and Academic Registrar.
  • Assist in preparing for meetings of the Academic Policy Committee and deputise for the Academic Registrar as required.
  • Maintain and oversee digital student records, ensuring the integrity of each student's record.
  • Liaise with various departments, including the Accounts Office and Admissions Office, to ensure smooth operations.
  • Monitor and oversee handling of enquiries to the Academic Office.
  • Serve as point of call for student well-being, signposting students to support.
Requirements
  • Experience working within an administrative based role in a further education setting is essential.
  • The candidate will ideally have line management or supervisory experience, however this is not essential.
  • Excellent interpersonal skills with proficiency in verbal and written communication.
  • Strong IT skills, including word processing, email, spreadsheets, and databases.
  • Accuracy, attention to detail, and an organised and methodical approach to work.
  • Ability to work calmly under pressure, prioritise and meet deadlines.
  • Ability to work independently and flexibly as a member of a small team.
  • Discretion in handling sensitive and confidential matters.
Benefits
  • 30 days leave entitlement plus public holidays, with additional closure periods at Christmas and Easter.
  • Free lunch on duty days.
  • Season ticket loan.
  • Free use of on-site gym.
  • Access to facilities including car park, library, and sports courts.
", "lang_code": "en"}

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