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Office Coordinator

4 weeks ago

Oxford, Oxfordshire, United Kingdom Exscientia Full time

About Us

Exscientia is a pioneering AI-driven precision medicine company dedicated to discovering, designing, and developing innovative treatments. Our cutting-edge platform enables us to guide treatment selection and improve patient outcomes in a prospective interventional clinical study.

We are committed to leveraging our precision medicine platform in oncology while expanding our approach to other therapeutic areas. By pioneering a new approach to medicine creation, we believe the best ideas of science can rapidly become the best medicines for patients.

The Role

The Office Manager at Exscientia plays a vital role in bringing the team's strategy to life. This dynamic position is part of the Places and Hospitality team, responsible for creating safe and sustainable workspaces, business travel, and internal events.

We are seeking an experienced Office Manager to manage Exscientia's headquarters in Oxford Science Park. This role is ideal for someone who thrives in a people-centric environment and enjoys integrating aspects of the hospitality industry into workspaces.

Key Responsibilities

  • Manage the Oxford office to reflect our company mission, support different ways of working, and promote community building at Exscientia.
  • Ensure that office processes and systems are maintained to provide a seamless work environment for employees and guests.
  • Organise and manage internal events, meetings, and social gatherings.
  • Coordinate on/off boarding for employees in collaboration with the People team.
  • Manage and build third-party supplier relationships to ensure effective maintenance and restocking.
  • Manage inventory of office supplies, kitchen, and snack provisions, incoming/outgoing mail, and other relevant processes.
  • Collaborate regularly with Health & Safety and Facilities Management teams to ensure the smooth running of the Oxford site.

Requirements

Essential

  • 2+ years' experience managing an office or similar corporate or hospitality environment.
  • Ability to handle multiple projects and prioritise competing demands in a fast-paced and/or ambiguous environment.
  • Keen interest in the Future of Work.
  • Keen interest in Health, Safety & Environment and Facilities Management.
  • Creative mindset; someone who enjoys developing something unique and takes pride in their work.
  • Key team player with a people-centric approach to both projects and everyday work activities.

Desirable

  • Experience managing an office within a managed building.
  • Experience of customer service within a hospitality environment.

Benefits

  • Join our inclusive, collaborative, and intellectually stimulating organisation with an exciting mission and strong values.
  • As a learning organisation, we provide access to learning and development opportunities and will place you at the forefront of your career growth at Exscientia.
  • We employ brilliant people so we pay highly competitive salaries.
  • Enjoy our generous 28 days holiday allowance plus public holidays, with flexibility to carry over or purchase extra holidays.
  • We also offer flexible working to find a healthy work-life balance that works for you.
  • We're leading the way in progressive leave offering enhanced policies so you feel supported no matter the life event.
  • As a healthcare company, we understand the importance of health and wellbeing so we provide comprehensive private health insurance, dental, and vision benefits for you and your family.
  • We also provide plenty of access to mental health support including therapy and counselling sessions plus an employee assistance program for help with lifestyle issues.
  • To help safeguard the future for you and your loved ones, we also offer pension and life cover.
  • Have fun with colleagues at our in-person and remote social events.
  • Collaborate with your team at our uplifting offices and choose a design-led breakout space to inspire creativity.
  • Feel inspired in our high-spec offices where you will use state-of-the-art tech that empowers you to do your best work.

DEIB

At Exscientia, we are committed to building a diverse, equitable, and inclusive environment where every employee belongs.

We celebrate and value the diversity of our team, recognising that our differences drive our creativity and innovation forward.

We are committed to providing fair treatment, opportunity, and advancement for all employees, and we strive to create an inclusive environment where everyone feels valued, respected, and empowered to bring their best selves to work.

If you require any support or adjustments to interact with us, please email careers@exscientia.co.uk