Purchasing Coordinator

2 weeks ago

Greater Bristol Area, United Kingdom Reed Full time

Purchasing Administrator Role

We are seeking a highly organized and detail-oriented Purchasing Administrator to join our team at Reed. As a Purchasing Administrator, you will be responsible for managing the administrative duties of our purchasing department, ensuring timely delivery of goods and services, and maintaining accurate records.

Key Responsibilities:

  • Track and manage orders to ensure timely delivery of all goods and services.
  • Liaise with the Purchase Ledger to process supplier invoice queries and ensure timely approval for payment.
  • Creation of all special codes.
  • Dealing with incoming enquiries from both internal and external sales teams.
  • Answering queries from suppliers.
  • Ordering and despatching all sample orders.
  • Maintaining stock uniformity.
  • Maintaining weights/packaging/barcode details.
  • Obtaining images for all new stock lines.
  • Ordering company stationery and reporting on spend.
  • Supporting general office administration tasks, such as answering calls, scheduling meetings, and handling documentation.

Personal Attributes:

  • An understanding of Procurement and a distribution business would be advantageous.
  • Proactive, with a strong sense of initiative.
  • Ability to manage multiple tasks and prioritize workload independently in a fast-paced environment.
  • Proficiency in Microsoft Office package, including Excel, Word, and Outlook.
  • Ability to work independently and as part of a team.
  • Excellent customer service skills with a strong focus on customer satisfaction.
  • High level of integrity, with the ability to maintain confidentiality.
  • Strong focus on accuracy and delivering quality work.
  • Problem-solving skills for resolving supplier and procurement issues.
  • Conscientious with a good eye for detail.
  • Common sense approach to problem-solving.
  • Good numerical and written communication skills.
  • Excellent telephone manner.
  • A 'can-do' attitude.

Qualifications and Experience:

  • Previous experience in a purchasing, procurement, or administrative role.
  • Experience in inventory management, supply chain, or logistics is a plus.
  • Basic understanding of procurement processes and best practices.
  • This is an ideal position for someone looking to further a career in administration in a busy Buying department.
  • Proactive, with a strong sense of initiative.
  • Ability to work independently and as part of a team.
  • High level of integrity and ability to maintain confidentiality.
  • Strong focus on accuracy and delivering quality work.

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