Administrative Support Officer

4 days ago


Chippenham, Wiltshire, United Kingdom NHS Bath and North East Somerset, Swindon and... Full time
About the Role

We are seeking an experienced Administrative Support Officer to join our Safeguarding team at NHS Bath and North East Somerset, Swindon and Wiltshire Integrated Care Board. As an integral part of the team, you will provide high-quality administrative support to ensure the smooth operation of safeguarding services.

Key Responsibilities
  • Provide specialist secretarial, administration, and business support to teams and/or BSW ICB Sector, prioritising tasks effectively to meet deadlines.
  • Manage electronic diaries, arrange appointments, prepare agendas and minutes for team members, and distribute information as required.
  • Ensure timely distribution of urgent and confidential communications to relevant parties.
  • Act as a point of contact, responding to complex queries from providers/stakeholders, and passing on information to appropriate team members sensitively and autonomously.
  • Manage K-Drive folder generation and content on the organisational system in the safeguarding shared drive.
  • Prepare agendas, take minutes, and distribute notes of meetings, including typing up group discussions and interviews as necessary.
  • Collate and prepare reports to support Designates and Specialist Safeguarding Nurses for weekly attendance at Safeguarding forums.
  • Input, monitor, and check data required for finite and ongoing work programs such as MARAC, CLA, and other projects within the team.
  • Work with team members to collect information for performance reporting on Provider team reports.
  • Collect and collate information to inform quarterly safeguarding returns, annual reports, and other team projects.
  • Run and collate reports, including those to the Board and senior management as required.
  • Supply information for Primary Care Safeguarding Returns financial management, supporting the head of department and teams by checking and data to support invoicing CIN/CPP lists for payment.
  • Support the finalisation of policies and procedures, ensuring quality assurance and governance guidance.
  • Provide administrative support to all team members to support department initiatives.
  • Work with other Safeguarding Business Support within the BSW ICB to provide effective communication and cover during leave periods.
  • Participate in Research and Development activities as directed.
Benefits
  • An estimated salary of £25,530 - £30,393 per annum, depending on experience.
  • The opportunity to work in a dynamic and supportive team environment.
  • A range of benefits, including access to training and development opportunities, health and wellbeing programs, and a competitive pension scheme.


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