Administrative Coordinator

4 weeks ago

Perth, Perth and Kinross, United Kingdom Hancod Digital Full time
Overview:

The Administrative Coordinator is pivotal in delivering top-tier administrative assistance to the executive leadership at Hancod Digital, ensuring seamless office operations. This position is vital for fostering effective communication, managing schedules, and handling sensitive information with utmost confidentiality.

Key Responsibilities:
  • Oversee executive calendars and arrange meetings
  • Organize travel logistics and create detailed itineraries
  • Filter and manage incoming calls and correspondence
  • Draft and disseminate official communications, memos, and reports
  • Conduct research and gather data for presentations or reports
  • Participate in meetings to document minutes and track follow-up actions
  • Collaborate with team members and manage communications on behalf of executives
  • Assist in the preparation of financial documentation and budgets
  • Maintain inventory of office supplies and equipment
  • Support the organization of corporate events and functions
  • Handle confidential information with the highest level of discretion
  • Serve as the liaison between executives and internal/external stakeholders
  • Prioritize and manage multiple projects concurrently
  • Provide administrative assistance as required
  • Enhance the overall efficiency of the office environment
Required Qualifications:
  • Bachelor's degree in Business Administration or a related discipline
  • Demonstrated experience in an executive support role or similar administrative capacity
  • Proficient in the Microsoft Office suite
  • Outstanding communication and interpersonal skills
  • Strong organizational and time management capabilities
  • Ability to manage confidential information with care
  • Exceptional problem-solving abilities
  • Capacity to work autonomously and prioritize tasks effectively
  • Detail-oriented with the ability to multitask
  • Familiarity with basic accounting principles
  • Adaptability to various work styles and environments
  • Experience in event planning and coordination
  • Knowledge of office management systems and procedures
  • Strong sense of professionalism and ethics

administration, coordination, organization, management, communication, confidentiality, support

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