Senior Administrative Coordinator

4 days ago

Perth, Perth and Kinross, United Kingdom Hancod Digital Full time
Job Summary:

Hancod Digital is seeking a highly skilled and organized Executive Assistant to provide exceptional administrative support to our CEO. The ideal candidate will have a strong background in business administration, excellent communication skills, and the ability to work independently with discretion.

Key Responsibilities:
  • Manage the CEO's calendar and schedule meetings with internal and external stakeholders.
  • Coordinate travel arrangements, prepare itineraries, and ensure seamless execution.
  • Screen and direct phone calls and emails, handling confidential information with discretion.
  • Prepare and distribute correspondence, memos, and reports, ensuring accuracy and timeliness.
  • Conduct research and compile data for presentations and reports, providing valuable insights to the CEO.
  • Attend meetings to take minutes and follow up on action items, ensuring effective communication and collaboration.
  • Collaborate with other staff members and handle communication on behalf of the CEO, maintaining a professional and courteous demeanor.
  • Assist in the preparation of financial reports and budgets, ensuring accuracy and attention to detail.
  • Manage office supplies and equipment, maintaining a well-organized and efficient workspace.
  • Assist in organizing events and company functions, ensuring seamless execution and a positive experience for attendees.
  • Handle sensitive information with confidentiality, maintaining the trust and respect of the CEO and other stakeholders.
  • Prioritize and manage multiple projects simultaneously, meeting deadlines and delivering high-quality results.
  • Provide administrative support as needed, adapting to changing priorities and demands.
Required Qualifications:
  • Bachelor's degree in Business Administration or a related field.
  • Proven experience as an Executive Assistant or in a similar administrative role.
  • Proficiency in Microsoft Office suite, with a strong focus on Excel, Word, and PowerPoint.
  • Excellent communication and interpersonal skills, with the ability to build strong relationships with stakeholders.
  • Strong organizational and time management abilities, with a focus on prioritization and multitasking.
  • Ability to handle confidential information with discretion, maintaining the trust and respect of the CEO and other stakeholders.
  • Exceptional problem-solving skills, with the ability to think critically and creatively.
  • Ability to work independently and prioritize tasks, with a focus on meeting deadlines and delivering high-quality results.
  • Detail-oriented and capable of multitasking, with a strong focus on accuracy and attention to detail.
  • Familiarity with basic accounting principles, with the ability to prepare financial reports and budgets.
  • Ability to adapt to various work styles and environments, with a focus on flexibility and adaptability.
  • Experience in event planning and coordination, with a focus on seamless execution and a positive experience for attendees.
  • Knowledge of office management systems and procedures, with a focus on efficiency and effectiveness.
  • Strong sense of professionalism and ethics, with a focus on maintaining the trust and respect of the CEO and other stakeholders.

communication, organization, time management, Microsoft Office, confidentiality, administrative, management, office

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