HR Support Specialist

3 weeks ago


Edinburgh, Edinburgh, United Kingdom Lumanity Full time

About the Role

Lumanity is seeking an HR Support Specialist to join our global HR team. As an HR Support Specialist, you will provide proactive and comprehensive human resources support throughout the employee lifecycle. This role will serve as the first line of contact for general HR queries for approximately 200 employees.

Key Responsibilities

  • Act as first point of contact for the HR Business Partner with queries, responding to low complexity and low risk enquiries, and escalating queries to the appropriate person when required
  • Manage the HR inbox/ticketing system, ensuring that responses to stakeholders are within agreed response timeframes, allocating queries appropriately and filing once resolved
  • Prepare and distribute communications and employment documentation such as promotion letters, salary increase letters and bonus letters
  • Assist with the management of annual HR processes, including probationary reviews, performance reviews etc.
  • Support the preparation of the monthly payroll process
  • Maintain the HRIS accurately, holding responsibility for entering and updating all information as needed
  • Accurately maintain all HR documentation and personnel records as required
  • Prepare all paperwork for new hires and establish HR record on HRIS
  • Organise onboarding and diarise induction sessions
  • Manage all absence processes (holiday, sick leave, maternity leave etc.)
  • Assist in preparation and issue of exit documentation

Requirements

  • 1-2 years' experience as an HR Administrator or HR Executive
  • Professional certification/designations preferred (CIPD/SHRM)
  • High attention to detail
  • Flexible, deadline oriented and the ability to work as part of a multifunctional team
  • Highly organised, with strong attention to detail, effectively prioritise and manage multiple tasks
  • Maintains a professional attitude, even in challenging situations
  • Self-motivated and driven to deliver people results
  • Ability to work effectively across all levels of the organisation
  • Demonstrates discretion, able to work with sensitive and confidential materials
  • Proficiency in Microsoft Office suite
  • Strong interpersonal and communication skills

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