HR Support Specialist

4 weeks ago


Edinburgh, Edinburgh, United Kingdom Lumanity Full time

About Us

Lumanity is a global healthcare company dedicated to improving patient health by accelerating and optimizing access to medical advances. We partner with life sciences companies to generate evidence, translate science into compelling narratives, and enable commercial decisions that position products for success in the market.

Job Overview

We are seeking an HR professional to join our global HR team as an HR Executive supporting our UK-based PR and Promotions groups. As HR Executive, you will provide proactive and comprehensive human resources support throughout the employee lifecycle, serving as the first line of contact for general HR queries for approximately 200 employees.

Key Responsibilities

  • Act as the first point of contact for HR queries, responding to low-complexity and low-risk enquiries, and escalating queries to the appropriate person when required.
  • Manage the HR inbox/ticketing system, ensuring responses to stakeholders are within agreed response timeframes, allocating queries appropriately, and filing once resolved.
  • Prepare and distribute communications and employment documentation, such as promotion letters, salary increase letters, and bonus letters.
  • Assist with the management of annual HR processes, including probationary reviews, performance reviews, and payroll administration.
  • Take the lead on ensuring the HRIS is maintained accurately, entering and updating all information as needed, and accurately maintaining all HR documentation and personnel records.
  • Prepare all paperwork for new hires, establish HR records on HRIS, complete references, right to work checks, and new employee announcements as required.
  • Manage all absence processes, ensuring accurate record keeping and reporting as required, and respond to all absence management queries.
  • Assist in preparation and issue of exit documentation and liaise with operational teams to ensure timely return of all Company assets.

Requirements

  • 1-2 years' experience as an HR Administrator or HR Executive.
  • Professional certification/designations preferred (CIPD/SHRM).
  • High attention to detail, flexible, deadline-oriented, and the ability to work as part of a multifunctional team.
  • Highly organized, with strong attention to detail, effectively prioritizing and managing multiple tasks.
  • Maintains a professional attitude, even in challenging situations.
  • Self-motivated and driven to deliver people results.
  • Ability to work effectively across all levels of the organization.
  • Demonstrates discretion, able to work with sensitive and confidential materials.
  • Proficiency in Microsoft Office suite.
  • Strong interpersonal and communication skills.

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