Office Coordinator

1 month ago

London, Greater London, United Kingdom Lockton Companies Full time
Job Role: Administrative Support Professional

Lockton People Solutions is seeking an experienced Administrative Support Professional to provide high-level support to the leadership team. This role is ideal for a skilled professional with a strong administrative background and excellent organisational skills.

Key Responsibilities:
  • Assist the Head of Operations and BU Head with email and inbox management.
  • Arrange domestic and overseas travel, including visas, flights, car transfers, and accommodation.
  • Coordinate off-site team meetings, including venue, accommodation, transport, IT equipment, and lunches/dinners.
  • Support the coordination and management of client events, including the Global Forum conference.
  • Liaise with brokers, clients, underwriters, and their assistants to arrange client visits, conferences, meetings, lunches, and dinners.
  • Coordinate attendance and meeting rooms for the People Solutions Executive Meeting, including follow-up actions and minutes.
  • Integrate and understand operational and office services, with a general understanding of all operational systems and platforms.
  • Coordinate with individual managers for new starter onboarding.
  • Awareness and accessibility of Executive members' calendars/diaries.
  • Assist the team with complex administrative functions.
  • Ownership of G&E register and Organisation chart.
  • Adherence to Lockton LLP procedures and best practices.
  • Ad-hoc personal administration duties.
  • Office management - maintenance of office area, document management (SharePoint), stationary orders, and ad-hoc moves.
  • Ability to communicate effectively and professionally, both verbally and in writing, with clients, insurers, and other associates.
  • Ability to manage time, prioritise, and ensure that deadlines are met without compromising quality.
  • Excellent organisational and project management skills.
  • Deep knowledge of Microsoft products (Word, Excel, Outlook, PowerPoint) or similar software applications.
  • Analytical and problem-solving skills, including research and investigation.
  • Willingness and ability to continue to develop knowledge on a continual basis.
  • Excellent attention to detail, self-motivated, and pro-active.
  • Previous Executive Assistant experience would be an advantage.

We offer a competitive salary and benefits package, as well as opportunities for professional development and growth within the company.

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