Facilities Coordinator Position
4 days ago
Job Summary
We are seeking a dedicated and proactive Facilities Coordinator to join our team at Reed Property & Construction. The successful candidate will provide comprehensive facilities management services to ensure efficient operations and a comfortable environment for staff and visitors.
Key Responsibilities:
- Assist in managing and coordinating various facilities services including cleaning, security, parking, and waste management.
- Support the monitoring and auditing of service providers to ensure compliance with quality management systems.
- Engage in regular facility inspections and coordinate necessary repairs and maintenance.
- Manage office equipment, stationery supplies, and coordinate meeting room setups.
- Collaborate with service providers to explore opportunities for service improvement and innovation.
- Handle budgeting responsibilities to ensure cost-effective operations.
- Conduct spot checks and detailed audits to ensure that service level agreements (SLAs) are being met.
- Supervise and audit the cleaning and maintenance services to ensure all areas meet the required standards.
- Manage and monitor the performance of vending and catering services, ensuring all teapoints are stocked and maintained.
- Oversee document management including mailroom operations and secure document shredding.
Requirements:
- A minimum of 2 years' experience in a facilities management role, preferably within a corporate environment.
- Strong understanding of supplier and subcontractor management, including performance monitoring.
- Proficient in using PC software such as Word, Excel, and Outlook.
- Proven customer service skills and the ability to work flexibly and respond to emergencies as needed.
- Knowledge of health and safety standards and legislation relevant to facilities management.
- Demonstrated ability to supervise, manage, and motivate contractors and suppliers.
- Experience in budget management and cost control.
Benefits:
- A competitive salary package (£28,000 - £32,500 per annum).
- Opportunities for professional development and training.
- Comprehensive health and wellness programs.
- 25 days + Bank Holidays.
- Employee Assistance Program.
- 4 x Annual Salary for Employee Life Assurance.
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