Facilities Coordinator Position

4 days ago


London, Greater London, United Kingdom Reed Property & Construction Full time

Job Summary

We are seeking a dedicated and proactive Facilities Coordinator to join our team at Reed Property & Construction. The successful candidate will provide comprehensive facilities management services to ensure efficient operations and a comfortable environment for staff and visitors.

Key Responsibilities:

  • Assist in managing and coordinating various facilities services including cleaning, security, parking, and waste management.
  • Support the monitoring and auditing of service providers to ensure compliance with quality management systems.
  • Engage in regular facility inspections and coordinate necessary repairs and maintenance.
  • Manage office equipment, stationery supplies, and coordinate meeting room setups.
  • Collaborate with service providers to explore opportunities for service improvement and innovation.
  • Handle budgeting responsibilities to ensure cost-effective operations.
  • Conduct spot checks and detailed audits to ensure that service level agreements (SLAs) are being met.
  • Supervise and audit the cleaning and maintenance services to ensure all areas meet the required standards.
  • Manage and monitor the performance of vending and catering services, ensuring all teapoints are stocked and maintained.
  • Oversee document management including mailroom operations and secure document shredding.

Requirements:

  • A minimum of 2 years' experience in a facilities management role, preferably within a corporate environment.
  • Strong understanding of supplier and subcontractor management, including performance monitoring.
  • Proficient in using PC software such as Word, Excel, and Outlook.
  • Proven customer service skills and the ability to work flexibly and respond to emergencies as needed.
  • Knowledge of health and safety standards and legislation relevant to facilities management.
  • Demonstrated ability to supervise, manage, and motivate contractors and suppliers.
  • Experience in budget management and cost control.

Benefits:

  • A competitive salary package (£28,000 - £32,500 per annum).
  • Opportunities for professional development and training.
  • Comprehensive health and wellness programs.
  • 25 days + Bank Holidays.
  • Employee Assistance Program.
  • 4 x Annual Salary for Employee Life Assurance.


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