Hospital Administrator Coordinator

8 hours ago


Brighton, Brighton and Hove, United Kingdom Spire Healthcare Full time

Hospital Administrator Coordinator

The Montefiore Hospital seeks a highly skilled Hospital Administrator Coordinator to join their team. This role will support the Health and Safety Officer in implementing effective health safety strategies throughout the facility.

Job Summary:

This is an exciting opportunity for a motivated and organized individual to join our team as a Hospital Administrator Coordinator. The successful candidate will be responsible for maintaining the Health and Safety Management System, supporting the Health and Safety Officer in various tasks, and contributing to the overall success of the Health and Safety department.

Key Responsibilities:

  • Maintenance of the Health Safety Management System, including all administrative requirements.
  • Collation of H&S incidents from Datix reports, including analysis of trends and near misses.
  • Redirecting general enquiries sent to the Health and Safety Officer to relevant team members.
  • Taking and directing telephone calls to appropriate Health and Safety personnel, taking messages, or resolving enquiries efficiently.
  • Updating local health and safety arrangements/policies as required and distributing them throughout the facility.
  • Maintenance of the Hospital Wide Action Plan spreadsheet, following up on outstanding actions as directed by the Health and Safety Officer.
  • Administration of Health Safety Flash alerts, responding to the central Health and Safety team within 7 days and collating departmental responses.
  • Health Safety Training: records administrator; assisting with course registration and issuing certificates as needed.
  • Informing the Health and Safety Officer if actions or risk assessments are not being managed promptly.
  • Accurate distribution of meeting minutes for all gatherings.
  • Supporting the Health and Safety Officer in conducting quarterly hospital health and safety monitoring inspections.
  • Ensuring adequate inductions and health and safety training arrangements.
  • Coordinating and arranging safety training and monitoring mandatory eLearning.
  • Assisting with health and safety questions arising from internal and external audits by external enforcement agencies.

    Requirements:

    • Experience working in a similar position within a healthcare setting.
    • Health and Safety related qualification.
    • Minimum 3 years of administration experience.
    • Understanding of Health and Safety and Risk Legislation.
    • Competent user of the MS Office suite of products.
    • Ability to manage competing pressures and conflicting priorities effectively.
    • Proactive and self-motivated individual.
    • Strong verbal and written communication skills.
    • Excellent interpersonal and team working skills.

    What We Offer:

    • Competitive salary: £28,000 - £32,000 per annum.
    • 35 days annual leave inclusive of bank holidays.
    • Employer and employee contributory pension with flexible retirement options.
    • 'Spire for you' reward platform offering discounts and cashback for over 1000 retailers.
    • Free Bupa wellness screening.
    • Private medical insurance.
    • Life assurance.

    About Us:

    We at Spire Healthcare pride ourselves on our heritage in private healthcare and our values as an organization:

    • Driving clinical excellence.
    • Doing the right thing.
    • Caring is our passion.
    • Keeping it simple.
    • Delivering on our promises.
    • Succeeding and celebrating together.


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