Senior Records Management Specialist

1 day ago

Stevenage, Hertfordshire, United Kingdom VONQ Full time
Job Description

The Senior Records Management Specialist will oversee the management and operation of physical and electronic archives in compliance with company policies. This role is responsible for ensuring the timely and secure disposal of records in various formats and media, coordinating with various departments, vendors, and stakeholders. The role also requires maintaining accurate records of destruction activities, conducting audits and quality checks, and providing reports and recommendations for improvement.

Key Responsibilities:

  • Plan, schedule, and monitor the records destruction process for physical and electronic records
  • Maintain a comprehensive and updated inventory of records, including their location and destruction dates
  • Ensure that the records destruction process meets legal, regulatory, and industry standards and best practices, as well as follows the organization's retention schedule, policies, and procedures
  • Coordinate with Legal to maintain retention schedules and ensure archive systems are configured with current retention periods
  • Partner with internal and external parties, such as RMA archivists, records custodians, records coordinators, records management staff, IT staff, vendors, and auditors
  • Manage the records destruction contracts and agreements with vendors and service providers; verify and document the records destruction activities and outcomes, such as certificates of destruction, invoices, receipts, and logs

Requirements:

  • Bachelor's degree and experience in records management, information management, library science, or related field
  • Proven experience in records management, including records destruction

Preferred Qualifications:

  • Experience in the pharmaceutical industry, particularly a good working knowledge of relevant regulations (e.g. GxP, ICH) as they apply to records management
  • Knowledge of records retention and disposition schedules, policies, and procedures; knowledge of records destruction methods, techniques, and tools for various formats and media
  • Knowledge of legal, regulatory, and industry requirements and best practices for records management and records destruction
  • Skills in records management, collaboration, and office software such as OpenText Content Manager, Microsoft 365 suite of products
  • Skills in project management, communication, collaboration, and problem-solving
  • Certification in records management, such as CRM, IGP, or CIP

Why GSK?

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

As an Equal Opportunity Employer, we are open to all talent. In the US, we also adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to neurodiversity, race/ethnicity, colour, national origin, religion, gender, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class*(*US only).

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