Senior Records Management Specialist

2 days ago

Stevenage, Hertfordshire, United Kingdom VONQ Full time
About the Role

We are seeking a highly skilled and experienced Records Management and Archiving professional to join our team. As a Senior Information Lifecycle Management Lead, you will be responsible for ensuring the effective management and operation of physical and electronic archives in compliance with our organization's policies and legal requirements.

The successful candidate will have a proven track record in records management, including records destruction, and will be able to coordinate with various departments, vendors, and stakeholders to ensure the timely and secure disposal of records in various formats and media.

Key Responsibilities
  • Plan, schedule, and monitor the records destruction process for physical and electronic records
  • Maintain a comprehensive and updated inventory of records, including their location and destruction dates
  • Ensure that the records destruction process meets legal, regulatory, and industry standards and best practices, as well as follows the organization's retention schedule, policies, and procedures
  • Coordinate with Legal to maintain retention schedules and ensure archive systems are configured with current retention periods
  • Partner with internal and external parties, such as RMA archivists, records custodians, records coordinators, records management staff, IT staff, vendors, and auditors
  • Manage the records destruction contracts and agreements with vendors and service providers; verify and document the records destruction activities and outcomes, such as certificates of destruction, invoices, receipts, and logs
Requirements
  • Bachelor's degree and experience in records management, information management, library science, or related field
  • Proven experience in records management, including records destruction
Preferred Qualifications
  • Experience in the pharmaceutical industry, particularly a good working knowledge of relevant regulations (e.g. GxP, ICH) as they apply to records management
  • Knowledge of records retention and disposition schedules, policies, and procedures; knowledge of records destruction methods, techniques, and tools for various formats and media
  • Knowledge of legal, regulatory, and industry requirements and best practices for records management and records destruction
  • Skills in records management, collaboration, and office software such as OpenText Content Manager, Microsoft 365 suite of products
  • Skills in project management, communication, collaboration, and problem-solving
  • Certification in records management, such as CRM, IGP, or CIP

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