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Senior Records Management Specialist

2 months ago

Stevenage, Hertfordshire, United Kingdom GlaxoSmithKline Full time
About the Role

We are seeking a highly skilled and experienced Records Management and Archiving professional to join our team as a Senior Information Lifecycle Management Lead. In this role, you will be responsible for ensuring the effective management and operation of physical and electronic archives in compliance with our organization's policies and legal requirements.

Key Responsibilities
  • Plan, schedule, and monitor the records destruction process for physical and electronic records
  • Maintain a comprehensive and updated inventory of records, including their location and destruction dates
  • Ensure that the records destruction process meets legal, regulatory, and industry standards and best practices, as well as follows our organization's retention schedule, policies, and procedures
  • Coordinate with Legal to maintain retention schedules and ensure archive systems are configured with current retention periods
  • Partner with internal and external parties, such as RMA archivists, records custodians, records coordinators, records management staff, IT staff, vendors, and auditors
  • Manage the records destruction contracts and agreements with vendors and service providers; verify and document the records destruction activities and outcomes, such as certificates of destruction, invoices, receipts, and logs
Why You?

We are looking for professionals with a Bachelor's degree and experience in records management, information management, library science, or a related field. Proven experience in records management, including records destruction, is essential. Knowledge of records retention and disposition schedules, policies, and procedures, as well as experience in the pharmaceutical industry, particularly a good working knowledge of relevant regulations (e.g. GxP, ICH) as they apply to records management, is preferred.

About Us

GlaxoSmithKline is a global biopharma company with a special purpose - to unite science, technology, and talent to get ahead of disease together. We prevent and treat disease with vaccines, specialty, and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/immunology, and oncology). Our success absolutely depends on our people. We want GSK to be a place where people feel inspired, encouraged, and challenged to be the best they can be. A place where they can be themselves - feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing.