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Administrative Support Specialist

2 months ago

Basingstoke, Hampshire, United Kingdom Hampshire Hospitals NHS Foundation Trust Full time
About the Role

We are seeking a highly organized and proactive Office Lead to support our Microbiology Lab team, Microbiology Clinicians & Managers, and the OPAT team.

Key Responsibilities
  • Provide comprehensive administrative support to the Microbiology Lab team, Microbiology Clinicians, Managers, and the OPAT team.
  • Oversee the daily operations of the reception area, ensuring a welcoming and efficient environment.
  • Serve as the primary point of contact for internal and external communications.
  • Proactively manage office supplies, equipment maintenance, and other logistical tasks to ensure the smooth functioning of the office.
  • Manage complex calendars for the Laboratory team, and the doctors, including using HealthRoster to record shifts and annual leave, scheduling meetings, appointments, and events.
  • Maintain and organize confidential records and databases.
About Us

Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.

We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.

The trust employs more than 9,000 staff and has a turnover of over £500 million a year.

Requirements
  • Alevels or Experinece in an admin role of > 2 years
  • Minimum level 4 in English and Maths at GCSE
  • Experience of Word, Excel and Powerpoint
  • Understanding of need for confidentiality
  • Working knowledge of Microsoft Office systems including ability to use Excel for formulas
  • Experience of organising and minuting meetings
  • Line manager experience