Administrative Support Specialist

7 days ago

Basingstoke, Hampshire, United Kingdom MUFG Pension & Market Services Full time
About the Role

We are seeking a highly organized and detail-oriented individual to join our Lease Advisory Team as an Administrator. As a key member of our team, you will provide administrative support to our Client Relationship Managers and Directors, ensuring the smooth delivery of new leasing, portfolio management, and consultancy services to our client base.

Key Responsibilities
  • Record client activity and enquiries on databases such as Salesforce and DocuSign
  • Take minutes at Team meetings
  • Complete IFRS data summaries, drawdown packs, and update portfolio management spreadsheets
  • Provide Lessor feedback
  • Keep a record of and distribute daily rates, in addition to maintaining Management Information
  • Draft tenders, reports, and asset schedules
  • Book meeting rooms, respond to email enquiries, and provide absence cover for raising invoices and checking the bank account
  • Provide administrative and marketing support to the Asset Finance team as required
  • Complete monthly online LinkedIn Learning training requirements
What We Offer

As a valued member of our team, you will enjoy a range of benefits, including:

  • 26 days annual leave, plus a wellbeing day, a volunteer day, bank holidays, and the opportunity to buy up to 5 days' extra each year
  • Health, wellbeing, and lifestyle rewards that can be tailored to support you and your family
  • Appreciate programme: Employee recognition programme
  • Company Pension Scheme
  • Life Assurance
  • Medical Insurance
  • Paid Maternity, Paternity, Adoption Leave, Shared Parental Leave
Requirements

To be successful in this role, you will need:

  • Self-motivation and balance, with a 'can do', motivating attitude
  • Excellent verbal and written communication skills, with a strong, confident telephone manner and great interpersonal skills
  • The ability to build and maintain relationships with a variety of stakeholders and colleagues
  • Computer literacy, proficient in Microsoft Office, with the confidence and ability to learn our in-house systems
  • Exceptional planning and organisational skills with the ability to multitask and prioritise important tasks, especially under pressure
  • Excellent attention to detail with a diligent commitment to accuracy
  • A flexible approach to working hours, with the flexibility to undertake additional tasks as and when required by the business
  • A desire to be an important support and active member of the team
  • Great problem-solving skills and initiative with the ability to look for continuous improvement in all you do
  • An eagerness to learn and enjoy working as part of a team
Desirable Skills

While not essential, experience with Salesforce would be a desirable asset in this role.

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