Executive Secretary

3 weeks ago

London, Greater London, United Kingdom Steamship Insurance Management Services Ltd Full time
About the Role

We are seeking a highly skilled and experienced Executive Secretary to join our team at Steamship Insurance Management Services Ltd. As an Executive Secretary, you will provide administrative support to our senior management team, ensuring the smooth operation of our business.

Key Responsibilities
  • Meeting Management
    • Arrange and coordinate meetings for senior management, including preparing agendas, distributing papers, and taking minutes.
    • Liaise with meeting chairs to ensure timely and effective communication.
  • Board and Committee Support
    • Work closely with the Management Secretariat to ensure the timely delivery of Board and Committee papers.
    • Coordinate the preparation and distribution of papers, including management entities.
  • Travel and Diary Management
    • Arrange travel and accommodation for senior management, using our company's travel agent.
    • Update the Travel and Visitors schedule for Underwriting and Claims.
  • Event Management
    • Coordinate the arrangements for our annual seminars, including venue booking, invitations, and corporate gifts.
    • Oversee the logistics of events, ensuring a smooth and successful experience.
Person Specification
  • High-level team secretarial experience, preferably in the insurance, accountancy, or legal industry.
  • Experience with diary management, arranging business travel, and Microsoft Office packages.
  • Excellent written and verbal communication skills.
  • Strong time management and attention to detail.
  • Professional customer service and communication skills.
  • Organisation skills, including the ability to multi-task and prioritise.
Benefits
  • We offer a generous employer's contribution to the Steamship Group Pension Fund.
  • Life insurance, Group Income Protection, and private medical and dental cover.
  • Flexible working arrangements to achieve a healthy work-life balance.
  • A programme of wellbeing activities throughout the year.
  • Access to an Employee Assistance Programme (EAP) for confidential support and guidance.
Company Values
  • Mutuality - ensuring fairness amongst Club Members.
  • Integrity - upholding high ethical, legal, and regulatory standards.
  • Safety and Sustainability - contributing to the safety of life at sea and the preservation of the environment.
  • Transparency - building strong relationships based on trust and open communication.
  • Excellence - enabling our people to realise their full potential as team members, industry experts, leaders, and managers.
  • Collaborative - embracing flexibility, diversity, and inclusivity.

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