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Executive Secretary

2 months ago

London, Greater London, United Kingdom Catch 22 Full time
About the Role

We are seeking a highly skilled and experienced Personal Assistant to join our team at the Grand Lodge of Mark Master Masons. As a key member of our executive team, you will provide confidential, efficient, and comprehensive secretarial support to our Grand Secretary.

Key Responsibilities
  • Prepare briefing packs for executive/board/committee meetings and conferences
  • Manage the Grand Secretary's personal email account and filter out messages best directed to other departments
  • Manage his calendar and schedule meetings accordingly
  • Support the executive secretariat team in preparing agendas and writing minutes
  • Assist the Travel and Events Secretary in handling itineraries
  • Be the first point of contact for all executives/boards/committees
  • Assist in preparing reports and PowerPoint presentations and taking minutes in meetings
  • Assist in arranging events
  • General office administration
Requirements
  • Previous work experience in similar roles with excellent verbal and written communication skills
  • Strong relationship building skills and ability to work positively with key stakeholders
  • Flexible approach to work with ownership and responsibility for work and performance
  • Excellent IT skills and ability to bring modern office working practices to the organisation
  • Confident, well-organised, and able to think on your feet with strong administrative skills
What We Offer
  • Salary in the region of £45,000 gross per annum (subject to experience)
  • Private medical cover
  • Contributory pension scheme
  • Life Assurance
  • Holiday entitlement of 28 days including Statutory Bank Holidays
  • Interest-free season ticket loan
  • Team social events
  • Annual pay review