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Executive Secretary

2 months ago

London, Greater London, United Kingdom Investigo Full time £55,000

Job Overview

Investigo is seeking an experienced Executive Secretary to join their team as a Secretarial Manager. This is a full-time, permanent role that will involve leading a team of 11 Secretaries based in London and Reading.

Key Responsibilities

  • Provide administrative support to up to 4 fee-earners on a daily basis
  • Prepare court bundles and visa applications
  • Allocate secretarial work across all offices
  • Open new client files
  • Typing legal documents
  • Filing
  • Answering calls
  • Booking appointments
  • Diary management
  • Motivating and inspiring the secretarial population
  • Supporting the team during system/process changes
  • Acting as a positive role model
  • Producing and amending billing guides
  • Creating invoices
  • Sharing knowledge and holding monthly Secretary meetings

Requirements

  • At least 5 years of experience in a Secretarial or similar role
  • Outstanding communication skills
  • Can-do, flexible, and willing attitude
  • Meticulous attention to detail
  • Line management experience
  • Highly organized, self-motivated, and enthusiastic individual
  • Proactive approach to tasks
  • Excellent prioritization skills
  • Ability to work independently and as part of a collaborative team
  • Manage client and colleague expectations effectively
  • Strong IT skills
  • Manage sensitive documents
  • Work in a fast-paced environment with a busy workload

What We Offer

  • Salary of up to £55,000 (depending on experience)
  • Benefits package including 28 days annual leave + bank holidays, Birthday day off, 5% matched pension contribution, income protection, and life assurance
  • Flexible hybrid working options
  • Opportunity to work in a well-established and prestigious law firm
  • Supportive and high-performing team