Administrative Support Manager

3 weeks ago


Cambridge, Cambridgeshire, United Kingdom Ann Pettengell Full time

We are seeking an experienced Administrative Support Manager to join our team at Ann Pettengell. As a key member of the administration team, you will play a vital role in supporting the smooth day-to-day running of the school.

Job Details

This is a permanent full-time position, working approximately 34 weeks per year (term time), plus an additional 8 weeks outside of term time. The normal working hours for the role will be 8:30am-4:30pm Monday to Friday, although you may be called upon to cover for absent colleagues outside of these times (up to 6:00pm).

Responsibilities
  • Key Responsibilities:
  • Administration: Supporting the Co-curricular Lead and Director of Operations with administrative tasks.
  • Website Portal and School Database: Administering the school's communication system with parents, liaising with teaching staff regarding content, setting up and monitoring reply forms, publishing the online calendar and keeping it up to date, publishing notices and reminders, and updating reference information pages on the Parent Portal.
  • Documentation Management: Providing support to the Senior Management Team in administering the process for the review and publishing of policies and procedures, to support inspection readiness; housekeeping of the Staff Handbook and maintenance of the version control log in the Documentation Catalogue.
  • General School Administration: The Administrator will be keen to be flexible and adaptable to take on a wide variety of other tasks as indicated by the Director of Operations, such as the allocation of lockers to pupils at the start of each academic year, the termly production of pupil timetables, assisting with the maintenance of the alumni database, and covering for absent staff at reception.
  • Excellent accuracy in data entry is expected.
  • Strong IT skills or the willingness to acquire them with the support of the school are required.
  • Benefits:
  • A competitive salary package.
  • A comprehensive benefits package.
  • The opportunity to work in a dynamic and supportive environment.
  • The chance to develop your skills and qualifications.


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