Administrative Assistant

2 days ago

Lichfield, Staffordshire, United Kingdom Ministry of Justice Full time
Job Summary

We are seeking an experienced Administrative Support Officer to join our team at HMYOI SWINFEN HALL in Lichfield. As an Administrative Support Officer, you will provide administrative support to the Business Hub, including switchboard duties, post distribution, filing, photocopying, and typing.

Key Responsibilities
  1. Operate the switchboard to ensure all messages are communicated to the appropriate parties.
  2. Receive, open, distribute, and monitor all prisoner mail in accordance with local and national policies.
  3. Coordinate the sending and receiving of staff and prisoner mail.
  4. Send, collect, and distribute faxes to relevant staff.
  5. Forward mail to establishments for prisoners who have transferred.
  6. Transcribe investigation and hearing tapes in an efficient and accurate manner.
  7. Provide copy typing services as required.
  8. Maintain accurate filing systems for area of work.
  9. Process Chaplaincy paperwork, including prisoner applications and arranging visits.
  10. Act as a contact point for communications and distribute to relevant staff or departments.
Requirements

The successful candidate will have excellent communication and organizational skills, with the ability to work accurately and efficiently in a fast-paced environment. They will also have a strong attention to detail and be able to maintain confidentiality.

Working Arrangements

The Ministry of Justice offers Hybrid Working arrangements, which allow employees to work from home or other MoJ sites. This role is suitable for Hybrid Working, and the successful candidate will be required to work from the HMYOI SWINFEN HALL location.

Eligibility

All candidates are subject to security and identity checks prior to taking up post. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS.

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