Facilities Coordinator

4 weeks ago


Glasgow, Glasgow City, United Kingdom GAP Group Limited Full time

About the Role

The Office Facilities Coordinator will be an integral part of our Property Department, based in our Glasgow Head Office. This role is responsible for ensuring all Head Office facilities are measured and controlled efficiently.

Key Responsibilities:

  • Open and distribute daily post.
  • Coordinate deliveries to relevant departments.
  • Organize hotel bookings for HQ visitors (internal and external).
  • Manage meeting rooms, preparing them in advance and clearing after use.
  • Arrange lunches for Head Office meetings and events.
  • Coordinate the provision of daily soup and sandwiches, liaising with the vendor as necessary.
  • Control stationery stock and orders, ensuring adequate office supplies across all floors.
  • Manage sundry stock and ordering of café and kitchen supplies.
  • Ensure photocopiers have sufficient stocks of copier paper and alert Procurement to reorder if necessary.
  • Maintain kitchen areas, ensuring they are tidy and well-equipped, with daily cleaning of coffee machines in line with manufacturers' guidelines.
  • Liaise with Procurement to ensure cleaning materials and bathroom consumables are readily available.
  • Log cleaning issues for Procurement to discuss with the provider.

About You

The successful candidate will have experience in a similar role and be fully conversant in MS Office applications, including Word and Excel. Strong verbal and communication skills are essential, as is the ability to organize your day effectively to meet deadlines.

About Us

GAP Group Limited is a leading provider of equipment hire services across the UK. We're committed to recruiting the best talent to help us grow and succeed. As a GAP employee, you'll enjoy a range of benefits, including a competitive salary and bonus scheme, up to 25 days annual leave, and a contributory pension scheme.



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